Accounting & Administrative Coordinator

Atkinson Construction; St. Albert; On-site; CAD 52,000 - 66,000; Full time

Benefits offered by this job

Employee-owned company

On-site role in St. Albert

Job summary

Atkinson Construction is seeking an organized Accounting & Administrative Coordinator in St. Albert, Alberta.

This 70% accounting and 30% administration role supports daily financial records, vendor management, and office operations to keep ACL's processes on schedule. Reporting to the President and Controller, you will handle AP/AR, vendor data, travel arrangements, reimbursements, and general office tasks, contributing to a collaborative, employee-owned culture.

Qualifications

• Experience in accounting administration, AP/AR or bookkeeping; construction or trades industry experience is an asset.
• Strong accuracy with figures and financial records; high attention to detail.
• Familiarity with QuickBooks and Microsoft Office; Procore or online form tools are assets; willingness to learn new software.

Responsibilities

• Process vendor invoices, AP/AR, and prepare AP reports.
• Coordinate travel (hotel/flight) and purchasing; manage processing timelines.
• Update PO, subcontractor and supplier data in Procore and QuickBooks.
• Process purchase and reimbursement requests weekly; align with payroll cutoffs.
• Support office operations: filing, scheduling, andイベント coordination.

Skills

Accounts payable

Accounts receivable

Bookkeeping

Financial reporting

Vendor coordination

Office administration

Calendar management

Tools

QuickBooks

Procore

Microsoft Office

JotForm

Job description

About Atkinson Construction

Atkinson Construction (ACL) is an employee-owned general contractor headquartered in St. Albert, Alberta, delivering projects across more than 30 communities in the province. As an employee-owned company, our people have a real stake in our success. We're looking for an organized, detail-oriented professional to keep our financial administration and office running smoothly.

The Role

Reporting to the President and Controller, the Accounting & Administrative Coordinator is roughly 70% accounting and 30% administration. You'll manage day-to-day accounting administration, coordinate employee travel and purchasing, and provide general office support to the President and the broader ACL team. This role is key to keeping our financial records accurate and our requests processed on schedule.

What You'll Do

• Accounts payable & receivable: Process vendor invoices and AP, record incoming payments and AR, and prepare AP reports. Communicate payment release timelines to subcontractors and suppliers.
• Vendor & PO data: Review and update purchase order, subcontractor and supplier data in Procore and QuickBooks.
• Travel coordination: Manage hotel and flight requests, book employee travel on our weekly processing day, and make sure bookings are made with enough lead time.
• Purchasing & reimbursements: Process purchase and personal reimbursement requests weekly, and remit employee reimbursements in line with payroll cutoffs.
• Office & event coordination: Help organize company events such as staff BBQs and golf days, coordinate RSVPs and calendar invites, and support employee engagement and appreciation initiatives.
• Correspondence & filing: Process and distribute incoming mail, maintain efficient hard-copy and digital filing systems, and respond to requests for information promptly and professionally.
• General administrative support: Support the President and office team with scheduling, ordering office supplies and inventory, and other duties as required.

What You Bring

• Experience in accounting administration, AP/AR or bookkeeping; construction or trades industry experience is an asset.
• Accuracy with figures and financial records, with strong attention to detail.
• Familiarity with QuickBooks and Microsoft Office; experience with Procore or online form tools such as JotForm is an asset, along with a willingness to learn new software.
• Strong organizational skills and the ability to manage multiple requests and deadlines at once.
• Clear, professional written and verbal communication with staff, vendors and management.
• Discretion in handling confidential financial and personal information.
• Flexibility to work independently or as part of a team in a dynamic office environment.

Why ACL

• Be part of an employee-owned company where your work has a direct impact.
• A close-knit, supportive office team.
• Full-time, on-site role at our St. Albert office.