Accounting Assistant

Iconic Power Systems Inc.; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

Iconic Power Systems Inc. in Calgary seeks an Accounting Assistant to provide accounting, administrative and clerical support for a multi-functional team. You will handle invoices, payments, data entry, month-end tasks, and customer service with strong attention to detail and proficiency in QuickBooks/Sage and MS Office.

5+ years’ experience and a High School Diploma are required. The role emphasizes accuracy, timeliness and teamwork in a busy environment with opportunities to support project

Qualifications

• High School Diploma is required.
• 5+ years’ experience in accounting administration role.
• Proficiency with accounting software (QuickBooks, Sage) and MS Office 365 (Outlook, Excel).
• Strong time management, analytical abilities and attention to detail.

Responsibilities

• Receive, verify, and code invoices.
• Prepare weekly and monthly payment runs.
• Maintain accounts payable records and reconcile statements.
• Provide customer service to clients and staff by phone or in person.
• Assist Project Managers with job costing and related verifications.
• Support month-end close procedures.

Skills

Multitasking

Analytical abilities

Attention to detail

Communication skills

Education

High School Diploma

Tools

Quickbooks

Sage

MS Office 365

Outlook

Excel

Job description

The Accounting Assistant is responsible for providing accounting, administrative and clerical services to a multi-functional team to ensure effective, accurate and efficient operations of the accounting and administrative functions.

Qualifications

Education

• High School Diploma

Experience

• 5+ years’ experience in accounting administration role.

Skills

• Full understanding of common accounting software and systems (Quickbooks, Sage etc.).
• Proficient using common business programs including the Microsoft Office 365 suite, especially Outlook and Excel programs.
• Ability to perform multiple tasks and use own initiative to manage time and resources of self.
• Analytical abilities and problem-solving skills.
• Attention to detail and able to maintain a high level of accuracy in preparing and entering large volumes of data.

Personal Characteristics

• Safety - We go home safe every night.
• Integrity - Around here our word means something.
• Quality - Our quality stands on its own.
• Accountability- We provide solutions, not problems.
• Teamwork - Great people working together.
• Approachable by all levels.
• Not afraid to approach difficult situations and dig in to find a solution.
• Self-motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time.

Other

• Must have a valid driver’s license.
• Strong written and verbal communication skills.

Duties

• Receive, verify, and code invoices accordingly.
• Prepare weekly and monthly payment runs.
• Upload EFT payment batches into Scotia
• Maintain listing of accounts payable customers
• Reconcile monthly supplier statements.
• Provide customer service to clients and employees (by phone or in person).
• Assist Project Managers with Job Costing and verification.
• Perform monthly reconciliations as directed by the CFO and assist with month-end procedures.
• Perform other related duties as required.

Performance Evaluation Criteria

Description of Measure

Numerical Target or Subjective Measure

Accounts Payable

Ensure AP payment process is conducted in accordance with the Finance timetable.

Additional Information

The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.