Accounting Administrator

Felix Inc.; Canada; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Full medical benefits

Maternity/paternity policy

4 weeks vacation

Stock options

Remote-friendly Canada

Professional development

Job summary

Felix Inc. in Canada is seeking a Junior Accounting Administrator to support day-to-day processes, with a focus on Accounts Payable.

This role reports to the Controller and involves accurate coding, posting invoices in QuickBooks Online, and ensuring timely payments. The ideal candidate has at least 2 years in a similar role, an accounting diploma or degree, and proficiency with QuickBooks Online and Excel/Google Sheets.

Qualifications

• 2+ years of experience in a similar accounts payable role with basic bookkeeping.
• Accounting diploma or degree preferred.
• Experience with QuickBooks Online and Excel/Google Sheets preferred.
• Ability to learn new tools and work independently in a fast-paced environment.
• Strong written and verbal communication; maintains confidentiality.

Responsibilities

• Code and post vendor invoices in QuickBooks Online with early payment discounts.
• Reconcile vendor statements and follow up on missing invoices or discrepancies.
• Process weekly vendor payments and manage credit card transactions.
• Manage the accounting email box and respond to inquiries; ensure timely invoicing.
• Post daily receipts and maintain bank feeds; assist with month-end GL entries.
• Other duties as required.

Skills

Detail oriented

Self-motivated

Organized

Strong written and verbalcommunication

Independent worker

Ability to learn new tools

Education

Accounting diploma or degree

Tools

QuickBooks Online

Excel/Google Sheets

Job description

About Felix

Founded in 2019, Felix is a patient-driven digital healthcare company that puts you in control of your health and wellbeing. We’re passionate about building technology and beautiful customer experiences to make healthcare more accessible (and more enjoyable) for all Canadians. Our strong venture partners provide us the resources to support our rapid growth and we are continuing to build our incredible team based in Toronto. Felix is Canada's first end-to-end healthcare experience, providing online treatment, prescription delivery and ongoing care across a growing range of categories such as birth control, erectile dysfunction, acne and more.

About the Role

Reporting to the Controller, the Accounting Administrator is responsible for a range of general day to day accounting administration, with a focus on the Accounts Payable processes.

Major Responsibilities:

• Accounts Payable related duties including but not limited to accurate and consistent coding and posting of vendor invoices into Quickbooks Online in accordance with the Company’s approval policies ensuring early pay discounts are captured where appropriate and utilizing Dext to capture invoice data to maximize efficiency in the role


• Reconcile vendor statement of accounts and follow up for missing invoices and/or discrepancies


• Prepare and assist with the Company’s weekly payment runs to vendors


• Process credit card transactions including GL coding and ensuring appropriate backup is provided, following up with responsible parties where necessary


• Other duties including managing the accounting email box, ensuring enquires are responded to promptly and invoices processed in a timely manner


• Posting daily receipts/deposits and ensuring the daily bank feed into Quickbooks Online is maintained


• Assist with various month end general ledger entries and reconciliations


• Other duties as required

We’re looking for someone who has/is:

• Previous Experience (2 years minimum) in a similar role and an understanding of basic bookkeeping and accounting skills are required


• Accounting diploma or degree is preferred


• Previous experience with Quickbooks Online and proficient in Excel/Google Sheets is beneficial


• Ability to learn and utilize new tools/technology


• Detail oriented, self-motivated, organized and can work independently in a fast-paced environment


• Strong written and verbal communication skills


• Must exercise full discretion and confidentiality

Benefits

• Full medical, dental and vision benefits


• Maternity / paternity policy


• 4 weeks vacation (3 weeks anytime + 1 week during the holidays)


• Competitive compensation


• Stock option grant


• Remote first, work from anywhere in Canada


• Incredible culture powered by an highly collaborative and high performing team


• Large impact at an early stage technology company


• Professional development opportunities, working closely with founders and senior leadership team

Seniority Level: Junior

Location: Remote (Canada)

Open vacancy: This posting is for an existing vacancy at the company.

Our commitment to an inclusive team culture means embracing diversity and offering equitable access to opportunities and resources for people who might otherwise be excluded. During our recruitment process, we provide accommodations at any stage. Candidates can communicate their accommodation needs to the hiring manager directly or by emailing [e-mail].