Accounting/Administrative Clerk

Express Employment Professionals - Cincinnati East; Ottawa; On-site; CAD 30,000 - 36,000; Part time

Job summary

Express Employment Professionals is seeking a detail‑oriented Accounting/Administrative Clerk for a part‑time position in Ottawa. The role blends accounting, bookkeeping, and administrative duties in a collaborative nonprofit environment.

The ideal candidate has at least 1 year of experience, proficiency with QuickBooks Desktop and MS Office, and excellent bilingual communication (English/French is a plus). Will provide invoicing, inventory, and member services support.

Qualifications

• Minimum 1 year of experience in receptionist, administrative support, or office coordination.
• Experience using QuickBooks Desktop is required.
• Strong computer proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual English and French is a significant asset.
• Flexible and adaptable with strong multitasking.
• Excellent organizational and time management skills.

Responsibilities

• Process and maintain accurate invoicing records for timely billing and payment tracking.
• Support financial administration activities including bookkeeping and account reconciliation.
• Manage inventory records and assist with inventory control processes.
• Coordinate and respond to communications from local leagues, association members, and league presidents.
• Provide member services by addressing inquiries and delivering administrative support.
• Maintain financial, inventory, and membership databases for data integrity.
• Assist with general office administration and cross‑functional support as required.
• Prepare reports and correspondence related to finance, inventory, and member services.

Skills

Attention to detail

Customer service

Multitasking

Time management

Bilingual English/French

MS Office proficiency

QuickBooks Desktop

Tools

QuickBooks Desktop

Microsoft Office

Job description

Our client, a respected non‑profit organization, is seeking a detail‑oriented and dependable Accounting/Administrative Clerk to join their team on a part‑time basis. This is an excellent opportunity to contribute to a meaningful organization while utilizing your accounting, bookkeeping, and administrative skills in a collaborative and supportive environment.

Duties may include, but are not limited to:

• Process and maintain accurate invoicing records, ensuring timely billing and payment tracking
• Support financial administration activities, including bookkeeping, account reconciliation, and record maintenance
• Manage inventory records, monitor stock levels, and assist with inventory control processes
• Coordinate and respond to communications from local leagues, association members, and league presidents in a professional and timely manner
• Provide exceptional member services by addressing inquiries, resolving concerns, and delivering ongoing administrative support
• Maintain accurate financial, inventory, and membership databases to ensure data integrity and operational efficiency
• Assist with general office administration and support organizational activities as required
• Collaborate with internal and external stakeholders to ensure smooth day‑to‑day operations and effective communication
• Prepare reports, documentation, and correspondence related to finance, inventory, and member services
• Contribute to a positive member experience by providing responsive, courteous, and solution‑oriented support

Required skills and qualifications:

• Minimum of 1 year of experience in a receptionist, administrative support, or office coordination role
• Previous experience using QuickBooks Desktop is required
• Strong computer proficiency, including experience with Microsoft Office Suite (Word, Excel, and Outlook)
• Demonstrated ability to deliver exceptional customer service in a bilingual environment
• Flexible and adaptable, with the ability to respond effectively to changing priorities
• Strong multitasking skills and the ability to manage multiple responsibilities simultaneously
• Excellent organizational and time management skills, with a keen attention to detail
• Strong verbal and written communication skills;fluency in both English and French is considered a significant asset

Monday to Friday – 3 days a week (with the potential for 4 days in the future) – 8:00am to 4:00pm

Wage: $22.00 to $26.00 per hour depending on experience

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.