Accountant & US Tax Manager

Fincentify; Oakville; Hybrid; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Comprehensive health, dental, and vis

Paid time off

Job summary

Fincentify seeks a detail-oriented accounting professional to join a hybrid role handling US-based clients. You will work under the owner, perform full-cycle bookkeeping, tax prep, and client communications while ensuring compliance with US GAAP and federal/state tax rules.

The role emphasizes accuracy, timely filings, and strong collaboration with leadership to deliver high-quality financial reporting and client service.

Qualifications

• 3+ years of experience in public accounting, bookkeeping, and/or tax preparation.
• Strong knowledge of US GAAP and US tax compliance.
• Proficiency with QuickBooks Online and MS Office Suite.

Responsibilities

• Handle full-cycle bookkeeping and reconciliations for US-based clients.
• Prepare and review consolidated financial statements and tax returns (1120, 1120S, 1065) and multistate filings.
• Manage client communications, tax workflow, and documentation for audits.
• Support budgeting, forecasting, and cash-flow planning with variance analysis.
• Ensure timely filings of sales tax and other regulatory reports.

Skills

Public accounting

Bookkeeping

Tax preparation

QuickBooks Online

Excel

GAAP

Communication

Time management

Organization

Education

Associate's or Bachelor's degree in Accounting

Tools

QuickBooks Online

Microsoft Excel

Microsoft Word

CRM software

Job description

Who are we?

The Company is a client-focused CPA firm serving individuals, businesses, and nonprofit organizations across a wide range of industries. We are currently seeking a well-rounded, detail-oriented, and proactive professional to step into a hybrid role encompassing accounting, tax preparation & review, and client communication management for US based clients.

About The Role

This role works exclusively with U.S. based clients, serving clients under U.S. GAAP and the U.S. federal and state tax framework. Reporting to the firm's owner, this position plays a central role in ensuring efficient internal operations, exceptional client service, and accurate financial reporting.

What you'll do

Accounting (full-cycle bookkeeping & reconciliation)

• Manage full-cycle bookkeeping and account reconciliations for monthly, quarterly, and semiannual clients across a wide range of industries.
• Perform monthly bank and credit card reconciliations, ensuring financial records are accurate and up to date.
• Investigate discrepancies, correct coding errors, prepare and post journal entries and adjusting entries in compliance with US GAAP.
• Ensure timely and accurate filing of sales tax returns, business entity reports, and other required filings.
• Provide support during external audits, including compiling documentation, reconciling accounts, and resolving auditor questions.
• Review client general ledger data to identify irregularities and implement corrective adjustments for clean financials.
• Maintain organized digital records of all client financials, reports, and internal communications to ensure audit readiness and operational transparency.

Tax preparation, review & workflow management

• Prepare, review, and present accurate consolidated and entity-level financial statements and management reporting packages
• Prepare complex tax returns for businesses (1120, 1120S, 1065) and individuals, including multi-state filings, self-employment income, and rental property activity
• Ensure timely and accurate filing of sales tax returns, business entity reports, and other required filings
• Review returns prepared by staff, ensuring accuracy, compliance, and completeness before final submission
• Coordinate internal tax workflow, track return statuses, and assign preparation tasks to ensure timely progress across all client accounts
• Collaborate directly with the firm's owner to identify applicable deductions and credits and gather supporting documentation from clients
• Maintain strong knowledge of current federal and state tax laws and proactively adjust practices to ensure compliance and tax optimization
• Deliver clear analysis of business performance, unit economics, margins, and portfolio trends across operations
• Lead budgeting, forecasting, rolling re-forecasts, and cash-flow planning, with variance analysis against plan to support short- and long-term decision-making

Client communication & office coordination

• Serve as the primary point of contact for clients across all service areas, managing inbound calls, emails, and messages in a prompt and professional manner
• Address client questions regarding tax documents, financial reports, account reconciliations, and
• payment processing, escalating matters to the owner when appropriate
• Provide support during external audits, including compiling documentation, reconciling accounts and resolving auditor questions
• Maintain internal workflows to support daily office operations, including document routing, data requests, and CRM upkeep
• Represent the firm's values of integrity, reliability, and exceptional service in every client interaction

What we’re looking for

• This position serves U.S. clients exclusively — U.S. tax experience and U.S. GAAP experience are strongly preferred
• Associate's or Bachelor's degree in Accounting or a related field (or equivalent experience)
• 3+ years of experience in public accounting, bookkeeping, and/or tax preparation
• Strong proficiency in QuickBooks Online, Microsoft Excel, Word, and client management software
• Thorough understanding of Generally Accepted Accounting Principles (GAAP)
• Excellent communication, time management, and organizational skills, with strong attention to detail
• Ability to work independently and manage competing priorities and deadlines with professionalism and accuracy

Nice to have

• QuickBooks Online ProAdvisor Certification
• Experience with Intuit ProConnect and Zoho Books
• Tax preparation experience, including business and/or individual returns (1120, 1120S, 1065) and multi-state filings
• Experience with multi-entity reporting and nonprofit or small business financials
• US CPA is a plus, but not required
• A positive, client-focused attitude with strong written and verbal communication skills

Compensation & Benefits

• Competitive base salary
• Comprehensive health, dental, and vision coverage.
• Paid time off

Compensation Range: CA$65K - CA$85K