Access & Privacy Coordinator

City of Winnipeg; Winnipeg; On-site; CAD 70,000 - 98,000; Full time

Job summary

City of Winnipeg is seeking an Access & Privacy Coordinator to implement FIPPA and privacy standards across the organization. You will coordinate information requests, develop procedures, and deliver training to staff.

This role requires a Bachelor’s degree (Public Administration preferred), a Records/Information Management certificate is a plus, and at least 12 months of related experience. Strong communication and discretion are essential.

Qualifications

• Bachelor's Degree in Public Administration preferred.
• Certificate in Records and Information Management would be an asset.
• 12 months experience reading, interpreting and applying access and privacy legislation.
• Ability to exercise personal initiative and sound judgement.
• Excellent written and verbal communication with staff, officials, the public and media.

Responsibilities

• Coordinate access to information requests under FIPPA.
• Implement corporate procedures for managing access to information and privacy.
• Provide training and guidance on FIPPA and privacy processes.
• Acts as an Election Officer.

Skills

Attention to detail

Effective communication

Discretion with confidential matters

Time management

Independent research

Policy interpretation

Education

Bachelor's Degree

Records/Info Management cert

Job description

City Clerks

Recruitment Details

Access & Privacy Coordinator

Department: City Clerks

Designated Work Location: 50 Myrtle Street; On site

Position Type: Temporary, Full-time (Term end expected May 1, 2027)

Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday

Salary: W.A.P.S.O. Grade 2

$72,903.964 to $97,837.988 W.A.P.S.O. Grade 2 (Schedule A-1);

$70,417.776 to $86,126.364 W.A.P.S.O. Grade 2 (Schedule A-2)

Employee Group: W.A.P.S.O.

Posting No.: 127339

Closing Date: September 8, 2026

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits. We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

The City is committed to attracting and retaining a diverse skilled workforce that is representative and reflective of the community we serve. Applicants from equity groups that have been and continue to be underrepresented at the City are encouraged to apply. Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples, and Newcomers are encouraged to self-declare in the online application.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Indigenous Peoples, Racialized Peoples, Persons with Disabilities and Newcomers.

In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, preference will be given to qualified applicants who self-identify as members of the equity group(s) listed above.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the general direction of the Corporate FIPPA Coordinator, the FIPPA Access and Privacy Coordinator is responsible for providing corporate direction on the implementation of access and privacy standards, policies, and procedures, and for coordinating corporate access to information requests under The Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal Health Information Act.

As the Access & Privacy Coordinator, you will:

• Coordinate access to information requests under the Freedom of Information and Protection of Privacy Act (FIPPA).
• Implement corporate procedures for managing access to information requests.
• Implement corporate procedures for the protection of privacy.
• Provide training and guidance for FIPPA in terms of the access to information process as well as the protection of privacy.
• Acts as an Election Officer.

Your Education and Qualifications Include

• Bachelor's Degree (Public Administration, preferred).
• Certificate in Records and Information Management would be an asset.
• 12 months previous experience reading, interpreting and applying access and privacy legislation.
• Ability to exercise personal initiative and sound judgement.
• Ability to establish and maintain effective working relationships with staff at all levels of the organization, as well as with elected officials, the public, and the media.
• Ability to effectively communicate verbally and in writing with staff, senior management, elected officials, the public and the media.
• Ability to work with minimal supervision and to organize and prioritize workload.
• Ability to handle sensitive issues with tact and diplomacy, and to clearly and effectively articulate the City's position without compromising its interests.
• Ability to undertake independent research and prepare various reports, briefing notes, and correspondence, as required.
• Ability to deal discreetly with highly confidential matters.
• Ability to work under pressure; set, coordinate and/or juggle multiple priorities; and meet deadlines.
• Ability to prepare and conduct presentations and training sessions.
• Ability to provide procedural and policy advice regarding established legislation, policies, standards, practices, and guidelines.
• Ability to effectively utilize word processing, database, and other related software.
• Ability to quickly read, analyze and interpret complex documents containing unfamiliar technical, financial, commercial, policy, legal and/or political information.
• Excellent research, analytical, and critical thinking skills, as well as the ability to develop creative but carefully considered and practical solutions to problems.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the applicant or successful candidate, at their expense. To obtain Police Information Check information please visit www.winnipeg.ca/police .
• Able to work additional hours specific to Election Activity.

Position reports to:

• *In accordance with Article 4, an employee who enters the bargaining unit on or after the date of ratification [October 29, 2020] shall be placed on Schedule A-2.

Employees of the bargaining unit who are on Schedule A-2 at the time of ratification will continue to be paid in accordance with Schedule A-2.

Employees of the bargaining unit who are on Schedule A-1 at the time of ratification will continue to be paid in accordance with Schedule A-1 until they are the successful applicant to a position at a higher Administrative Salary Level (Grade) or they (or the Association on their behalf) initiate a successful reclassification to a higher Administrative Salary Level (Grade) in which case they will be placed on Schedule A-2 and subsequently follow article 25-2 (Position Evaluation - Treatment of Incumbents).

Only candidates selected for interviews will be contacted.