Academic Office Administrator - Health Sciences (Hybrid)

niagaracollege.ca; Welland, Niagara-on-the-Lake; Hybrid; CAD 45,000 - 52,000; Full time

Job summary

Niagara College in Welland/ Niagara-on-the-Lake is seeking an Academic Office Administrator for the School of Health Sciences at the Daniel J. Patterson Campus or Welland Campus.

The role provides administrative support to the Associate Dean, ensuring smooth daily operations and planning for future semester needs. Your responsibilities include scheduling coordination, workload reporting, maintaining academic documentation, and minute-taking for Program Quality Assurance cycles.

Qualifications

• Two (2) year diploma in any field of study.
• Minimum three (3) years experience in office administration within an educational, government or large business environment
• Excellent communication skills, both verbal and written
• Strong knowledge of Microsoft Suites

Responsibilities

• Review student and faculty schedules and summarize to the Associate Dean for consideration and submission to the Scheduling department.
• Analyze the organization of work assignments, scheduling requirements in collaboration with departments and the Associate Dean.
• Input, draft and analyze electronic workload reports based on program loading system information and Associate Dean direction, ensuring program delivery and Collective Bargaining Agreement requirements are accurate and consistent, flagging concerns to the Associate Dean.
• Update academic documentation required for program changes, course outline modifications, delivery mode adjustments, textbook updates, etc.
• Compile and generate information reports arising from the daily academic operation, which may include absence reports, part-time payroll reports, overtime reports, Standard Workload Forms (SWF) overtime reports, and liaise with various college depts if discrepancies occur
• Manage Associate Dean’s calendar and electronically schedule meetings and events
• Coordinate activities related to Program Quality Assurance cycles, including minute-taking, meeting coordination, agenda preparation, room bookings and other tasks in collaboration with Centre for Academic Excellence staff
• Provide support to faculty and support staff by addressing routine inquiries/requests

Skills

Communication skills

MS Office

Education

Two-year diploma

Job description

Niagara College in Welland/ Niagara-on-the-Lake is seeking an Academic Office Administrator for the School of Health Sciences at the Daniel J. Patterson Campus or Welland Campus.

The role provides administrative support to the Associate Dean, ensuring smooth daily operations and planning for future semester needs. Your responsibilities include scheduling coordination, workload reporting, maintaining academic documentation, and minute-taking for Program Quality Assurance cycles.