A/R & Compliance Coordinator

Burgessville Grain & Feed Inc.; Burgessville; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an A/R & Compliance Coordinator to join their dedicated team. This full-time role focuses on ensuring accurate invoicing and maintaining customer account records while implementing safety and compliance programs. The ideal candidate will have experience in account receivable management and trucking safety compliance, with a strong emphasis on communication and problem-solving skills. Join a family-owned business that values its employees and offers a supportive work environment, where your contributions will make a significant impact on the operations of the company.

Benefits

Dental Care

Life Insurance

Paid Time Off

Vision Care

Qualifications

• Experience in account receivable and trucking safety compliance.
• Proficiency in accounting and trucking software programs.

Responsibilities

• Generate and distribute customer invoices in a timely manner.
• Ensure compliance with commercial transportation regulations.
• Maintain detailed records of billing and payments.

Skills

Account Receivable Management

Trucking Safety and Compliance

Communication Skills

Analytical Skills

Problem-Solving

Education

High School Diploma

Post-Secondary Education

Tools

QuickBooks

Fleetio

Big Road

MS Office

Job description

Burgessville Grain & Feed Inc. is a growing business with an established clientele. We are a family owned and operated feed mill and provide Ontario swine, ruminant, and cattle producers with commodities, grains, and feed ingredients.

We are currently hiring for A/R & Compliance Coordinator to join our team working from our location in Burgessville, Ontario. The primary focus of this role is ensuring accurate and timely invoicing, and maintaining customer account records and implement programs and policies to address fleet maintenance and safety, driver safety and ensure compliance with regulations related to the industry.

This is a full-time position Monday – Friday 8:30 - 5:00pm.

Key Responsibilities

A/R Duties

· Generate and distribute customer invoices in a timely manner

· Maintain detailed records of billing, payments, and collections activity

· Communicate with customer to resolve billing questions

· Monitor accounts for outstanding balances and follow up on overdue accounts

· Monthly Inventory Reconciliation

· Create monthly statements

· Provide credit reference information upon request

· Handling incoming calls in a professional manner

· Create a quarter employee newsletter

· Provide assistance on Social Media Updates

· Other office duties as required

Safety & Compliance Duties

· Ensure compliance with ALL relevant commercial transportation regulations in the US and Canada

· Maintain all equipment files and invoices (trucks, trailers) & maintain the Preventive Maintenance Program

·Ensure all trucks and trailers have necessary documents, authorities, permits, and plates updated in document binders.

· Monitor and review ELD compliance and accuracy and correct issues

· Manage and maintain all driver employment files. ensuring all documents are up to date (current valid Driver license copy, FAST Card, Passport, etc.)

· Conduct and/or assist with accident/collision and incident reports

· Plan and coordinate yearly safety meeting for all truck drivers

· Produce monthly CVOR violation

· IFTA and New York State Tax

· Backup for processing truck crossing border paperwork

· Maintain company health and safety policies and procedures including hazard prevention programs

Requirements and Skills

· High school diploma or equivalent required; post-secondary education is an asset

· Experience in account receivable and or trucking safety and compliance

· Proficiency in accounting & trucking software programs (e.g. QuickBooks, Fleetio, Big Road and MS Office)

· High degree of accuracy and attention to detail

· Strong communication skills with a primary focus on phone communication

· Advanced understanding of MTO, DOT, NSC, and FMCSA regulations

· Customer service skills, analytical, and problem-solving attributes

· First Aid Certificate is an asset but not required

Compensation

To be determined based on skill level

Application

To apply please send cover letter and resume to the following email address: [e-mail]. We look forward to hearing from you!

Job Type: Full-time

Benefits:

• Dental care
• Life insurance
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2025-05-09