2627-227 - Assistant Registrar (PS3) - Ivany Campus

NSCC; Woodside; Presencial; CAD 75.000 - 93.000; Jornada completa

Descripción de la vacante

NSCC seeks an Assistant Registrar (PS3) at Central Office, Ivany Campus, Dartmouth, Nova Scotia, to support enrolment services and student records. The role reports to Enrolment & Registrar and emphasizes data integrity, online student services, and collaboration with academic units.

Required undergraduate degree and a minimum of three years in data/records management, customer service, and online environments, with strong Excel and Office Suite skills. Proficiency in PeopleSoft is a plus.

Formación

• Undergraduate degree required; education in Education, Adult Education, or Business Administration is an asset.
• At least three years of related occupational experience focusing on data, records management and customer service.
• Experience using online environments to support students.
• Proficiency with Microsoft Office, including Excel.
• Comfort with digital environments and leveraging technology to enhance student experience.
• Experience in delivering online workshops and information sessions.
• Experience supporting students in a fully online environment.

Responsabilidades

• Manage student records with accuracy and confidentiality and distribute information as needed.
• Collaborate with the Director, Enrolment & Registrar, Manager, Student Supports, academic Chairs and faculty on enrollment issues.
• Review transcripts and enrolments as a PeopleSoft Power User; monitor campus data entry affecting enrolment.
• Prepare written and electronic communications regarding College policies and procedures.

Conocimientos

Excel

PeopleSoft

Customer service

Records management

Online environments

Data analysis

Educación

Undergraduate degree

Herramientas

Microsoft Office Suite

Descripción del empleo

Professional Support

Assistant Registrar (PS3)

Education

Central Office

Ivany Campus

Dartmouth, Nova Scotia

Enrolment & Registrar

Auxiliary Position: Commencing approximately November 24, 2026, ending approximately February 1, 2027

Application deadline is 11:59PM, November 12, 2026

Competition No. 2627-227

The salary scale for Professional Support 3 is based on steps that range from $74,712.27 - $93,456.74. New Professional Support employees may receive up to a maximum of seven steps for relevant occupational experience which is $81,859.58 annually.

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is an undergraduate degree. A degree focused in Education, Adult Education, or Business Administration would be considered an asset.
• You have a minimum of three years of recent and related occupational experience. Your occupational experience focuses on data, records management and relationship building within an educational/academic environment with an emphasis on excellent customer service.
• You have specific knowledge and understanding of using online environments to support students.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, including proficiency with Excel.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.
• You have experience in preparing, delivering and evaluating online workshops and information sessions.
• You have experience supporting/providing service to students and prospective students in a fully online environment.

Relevant Skills and Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
• You possess excellent interpersonal skills that enable you to interact with a diversity of people and support resolution of issues.
• You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment
• You have specific technical occupational knowledge and skill in Excel, PeopleSoft or similar student information system.
• You are known for your problem solving and critical thinking skills.
• You possess excellent coordination skills specifically related to working in a fully online environment, with excellent time management and digital communication skills.
• You have proven records and information management skills and abilities and are skilled in maintaining accurate, secure student records. Additionally, you demonstrate a proven track record of consistently following policies and procedures, ensuring compliance and maintaining a high standards in all tasks
• You have strong project management skills.
• You demonstrate a strong commitment to excellence, with proven ability to leverage technology to streamline processes, support group advising and improve efficiency.
• You are dedicated to life-long learning and actively embrace emerging technologies to continuously enhance your skills and adapt to evolving institutional or operational needs.
• Demonstrated success working in a remote or virtual office environment, with the ability to manage priorities and deliverables independently.
• Proven ability to troubleshoot technology issues and adopt new tools quickly.

Responsibilities

What you will be doing…

You will be responsible for the management of student records, ensuring accuracy and confidentiality, as well as timely and appropriate distribution of student information. Reporting to the Director, Enrolment & Registrar, you will collaborate with the Manager, Student Supports and Student Supports team members, Academic Chairs and faculty, and the Campus Principal on enrollment management issues and provide insight and analysis into enrollment trends.

Specific duties and accountabilities will include:

• Apply expert records management processes in the maintenance of student records.
• Maintain timelines, accuracy and confidentiality of student records.
• Maintain consistency in recordkeeping in accordance with College policies and procedures.
• As a PeopleSoft Power User, regularly review transcripts, enrolments, as well as any campus data entry that impacts enrolment.
• Prepare written and electronic communications to staff and students regarding a variety of College policies and procedure

Additional Information

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR & Talent Consultant, at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we can not accept late or paper applications.