2627-203 - Administrative Assistant (OA13) - Ivany Campus

CareerBeacon; Dartmouth; On-site; CAD 49,000 - 55,000; Full time

Job summary

NSCC’s School of Applied Innovation and Technology in Dartmouth, Nova Scotia, seeks an Administrative Assistant 3 (OA13) to provide comprehensive administrative support to the Academic Chair. This full-time role runs from November 30, 2026 to August 31, 2028, with an application deadline of October 15, 2026.

A competitive salary range is offered, with opportunities to contribute to a dynamic education environment.

Qualifications

• Post-secondary certificate/diploma in Business or Office Administration or high school with significant admin experience.
• 3+ years of related admin experience in a fast-paced office.
• Accounting experience is a plus.
• Experience in Education sector is an asset.
• Familiar with MS Office suite incl. Teams and OneNote; strong Word/Excel.
• ERP/PeopleSoft experience is an asset.
• Comfortable in a digital environment and using technology to advance work.
• Experience supporting students and coordinating large departments is an asset.

Responsibilities

• Provide full admin support to the Academic Chair with emphasis on customer service.
• Provide basic admin tasks like booking meetings and assisting students.
• Assist with scheduling, calendar management, data collection, online filing, and general office support.

Skills

Interpersonal skills

Customer service

Teamwork

Problem solving

Communication

Lifelong learning

Education

Post-secondary certificate/diploma in Business or Office Administration

High school diploma with significant admin experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft OneNote

PeopleSoft/ERP familiarity

Job description

Operational Support

Administrative Assistant 3 (OA13)

Education

Ivany Campus

Dartmouth, Nova Scotia

School of Applied Innovation and Technology

Term Full-time position: Commencing approximately November 30, 2026 and ending approximately August 31, 2028

Application deadline is 11:59PM, October 15, 2026

Competition No. 2627-203

Salary range: $49,045.35 to $54,546.66 annually

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.
• You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
• You have accounting experience.
• Experience in the Education sector would be considered an asset.
• Experience in civil, building, oceans, and environmental technologies would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams and Microsoft OneNote and email. You have extensive experience using Microsoft Word and Excel.
• Occupational experience that includes working with PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset.
• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.

Responsibilities

Working in a team environment and reporting to the Academic Chair, School of Applied Innovation and Technology, you will:

• Provide a full range of administrative support services to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
• Provide basic administrative support such as booking meetings and assisting students with questions.
• Assist the Academic Chair with scheduling, calendar management, data collection and management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.

Additional Information

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly ([e-mail]), HR & Talent Consultant. Our Employee Workplace Accommodation Policy can be found here.