2627-203 - Administrative Assistant (OA13) - Ivany Campus

Nova Scotia Community College; Dartmouth; In loco; CAD 49.000 - 55.000; Tempo pieno

Descrizione del lavoro

Nova Scotia Community College is seeking an Operational Support candidate for the School of Applied Innovation and Technology at Ivany Campus in Dartmouth, NS. This full-time OA13 role supports the Academic Chair with top-tier customer service, scheduling, and data management.

The position requires a post-secondary certificate/diploma in Business or Office Administration, 3+ years in a fast-paced office, and strong MS Office proficiency. NSCC commits to accommodations and equity.

Competenze

• The minimum educational qualification is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration.

Mansioni

• Provide a full range of administrative support services to the Academic Chair with an emphasis on superior customer service.
• Provide basic administrative support such as booking meetings and assisting students with questions.
• Assist with scheduling, calendar management, data collection and management, supporting faculty, maintaining online filing systems and program files.

Conoscenze

Office administration

Customer service

Team collaboration

Communication

Problem solving

Digital literacy

Microsoft Word

Excel

ERP experience (PeopleSoft)

Formazione

Post-secondary certificate or diploma in Business or Administrative Professional/Office Administration

High school diploma with significant administrative experience (10+)

Strumenti

Microsoft Office Suite

Microsoft Teams

Microsoft OneNote

Excel

ERPs (PeopleSoft)

Email management

Descrizione del lavoro

Operational Support

Administrative Assistant 3 (OA13)

Education

Ivany Campus

Dartmouth, Nova Scotia

School of Applied Innovation and Technology

Term Full-time position: Commencing approximately November 30, 2026 and ending approximately August 31, 2028

Application deadline is 11:59PM, October 15, 2026

Competition No. 2627-203

Salary range: $49,045.35 to $54,546.66 annually

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration.
• High school completion with significant years of administrative experience (10+) will also be considered.
• You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
• You have accounting experience.
• Experience in the Education sector would be considered an asset.
• Experience in civil, building, oceans, and environmental technologies would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams and Microsoft OneNote and email. You have extensive experience using Microsoft Word and Excel.
• Occupational experience that includes working with PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset.
• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.

Responsibilities

Working in a team environment and reporting to the Academic Chair, School of Applied Innovation and Technology, you will:

• Provide a full range of administrative support services to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
• Provide basic administrative support such as booking meetings and assisting students with questions.
• Assist the Academic Chair with scheduling, calendar management, data collection and management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly ([e-mail]), HR & Talent Consultant. Our Employee Workplace Accommodation Policy can be found here.