2627-199 - Administrative Assistant (OA13) - A'Paqt Project - Strait Area Campus - Designated

Nova Scotia Community College; Port Hawkesbury; Sur place; CAD 49 000 - 55 000; Plein temps

Résumé du poste

Nova Scotia Community College is seeking an Administrative Assistant 3 (OA13) to support the A'paqt Project at the Strait Area Campus in Port Hawkesbury. This full-time role runs roughly from November 2, 2026 to March 31, 2027, with a deadline of Oct 13, 2026 for applications.

The successful candidate will coordinate meetings, track budgets, prepare reports, and assist with student services and enrollment processes, using MS Office and related systems in a dynamic, bilingual environment.

Qualifications

• Post-secondary certificate or diploma in Business or Administrative Professional/Office Administration.
• Three years of progressive experience supporting managers in a post-secondary environment.
• Experience with project coordination, research tracking and analysis.
• Experience with enrollment/registration processes in a post-secondary setting.
• Experience with PeopleSoft preferred.
• Experience with Mi'kmaq communities, staff and students is an asset.
• Experience with Cognos is an asset.
• Excellent Microsoft Office and Outlook skills; comfortable with digital environments.

Responsabilités

• Provide day-to-day administrative and project support for the A'paqt Project.
• Schedule meetings, record minutes, prepare documents and reports, and track budgets.
• Assist in planning and support for the Strait Area Campus initiatives, coordinating with NSCC departments and communities.

Connaissances

Interpersonal skills

Teamwork

Communication

Problem solving

Planning & organizing

Customer service

Adaptability

Digital literacy

Formation

Post-secondary certificate or diploma in Business or Administrative Professional/Office Administration

High school diploma with significant administrative experience

Outils

Microsoft Office

Outlook

PeopleSoft

Cognos

Description du poste

Administrative Assistant 3 (OA13) - A'Paqt Project

Education

Strait Area Campus

Port Hawkesbury, Nova Scotia

Campus Administration

Term Full-time Position: Commencing approximately November 2, 2026 and ending approximately March 31, 2027

Application deadline is 11:59pm, October 13, 2026

Competition No. 2627-199

Salary range: $49,045.35 to $54,546.66 annually

This is a designated competition open to Mi'kmaq and Indigenous People and/or Women.

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.

• You have a minimum of three (3) years (full-time equivalent) of progressive experience supporting managers in a post-secondary environment.

• Experience with coordination of projects, specifically with research, tracking and analysis.

• Experience with post-secondary enrollment and registration processes.

• Experience with PeopleSoft is preferred.

• Experience working with Mi'kmaq communities, staff and students is an asset.

• Knowledge of the commercial Marine sector is an asset.

• Experience with Cognos is an asset.

• Excellent computer skills with a high level of proficiency in Microsoft suite of Office software and Outlook.

• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.

• Experience supporting/providing service to students and prospective students is an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.

• You possess excellent interpersonal skills and are able to interact at all levels of an organization.

• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

• Your superb team working skills enable you to contribute positively to a team environment

• You have specific technical occupational knowledge and skill in administrative functions and processes.

• You are highly flexible and adaptable to the constant demands of working in a fast-paced office.

• You are known for your problem solving and critical thinking skills.

• You have strong planning and organizational skills.

• You are a strong communicator.

• You possess excellent coordination skills specifically related to coordinating services, events, and logistics.

• You have proven records and information management skills and abilities specifically related to maintaining confidential information, analyzing project data, and producing project reports.

• You are dedicated to life-long learning and embrace opportunities for professional growth and development.

Responsibilities

Reporting to the Academic Chair, School of Applied Innovation and Technology, you will:

• Be responsible for the day-to-day administrative and project support duties of the A'paqt Project, ensuring that daily activities of the project are organized efficiently. The A'paqt Project supports women and Mi'Kmaq/Indigenous students training for careers in the Marine Industry.
• Schedule project-related meetings, record meeting minutes, create project-related documents and reports and maintain effective budget/cost maintenance tracking.
• Participate in planning for successful achievement of the overall goals of the A'paqt project and support the Strait Area Campus Principal and the Academic Chair, demonstrating independence and taking initiative in anticipating needs, while juggling multiple and competing priorities.

This position will be based at the Strait Area Campus and will organize initiatives with various NSCC departments and in various communities in Nova Scotia.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR & Talent Consultant at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.