2627-203 - Administrative Assistant (OA13) - Ivany Campus

Nova Scotia Community College - NSCC; Dartmouth; On-site; CAD 49,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plans

Pension plan

Life Insurance

Disability Insurance

Employee Assistance Program

Wellness Programs

Job summary

Nova Scotia Community College in Dartmouth invites applications for the Administrative Assistant 3 role in the School of Applied Innovation and Technology. The position is full-time, in-person, commencing late November 2026 and lasting through August 2028.

You will provide comprehensive administrative support to the Academic Chair, coordinate scheduling, assist students with inquiries, and maintain filing systems and program records in a dynamic, service-oriented environment.

Qualifications

• The minimum educational qualification is a post-secondary certificate or diploma in Business or Office Administration.
• Experience: at least 3 years in a fast-paced office environment.
• Accounting experience is an asset.
• Experience with ERP systems (PeopleSoft) is an asset.
• Strong MS Office and email skills are essential.

Responsibilities

• Provide a full range of administrative support to the Academic Chair with emphasis on customer service.
• Schedule meetings, answer student questions, and manage calendars.
• Support data collection, filing systems, program files, and general office tasks.

Skills

Customer service

Interpersonal skills

Teamwork

Communication

Problem solving

Adaptability

Tech-savvy

Education

Post-secondary certificate or diploma in Business Administration

High school diploma with significant admin experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft OneNote

ERP (PeopleSoft or similar)

Job description

Dartmouth, Nova Scotia

School of Applied Innovation and Technology

Application deadline is 11:59PM, October 15, 2026

Discover

The Opportunity

Dartmouth, NS

In-person

Administrative

Experienced

Full-time

Competition Number: 2627-203

Benefits

• Health Insurance
• Dental Insurance
• Paid Time Off
• Retirement Plans
• Pension plan
• Life Insurance
• Disability Insurance
• Employee Assistance Program
• Wellness Programs

Operational Support

Administrative Assistant 3 (OA13)

Education

Ivany Campus

Dartmouth, Nova Scotia

School of Applied Innovation and Technology

Term Full-time position: Commencing approximately November 30, 2026 and ending approximately August 31, 2028

Application deadline is 11:59PM, October 15, 2026

Competition No. 2627-203

Salary range: $49,045.35 to $54,546.66 annually

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What you'll do

Responsibilities

Working in a team environment and reporting to the Academic Chair, School of Applied Innovation and Technology, you will:

• Provide a full range of administrative support services to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
• Provide basic administrative support such as booking meetings and assisting students with questions.
• Assist the Academic Chair with scheduling, calendar management, data collection and management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.

What you'll need

Qualifications

Qualifications and Occupational Experience

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.
• You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
• You have accounting experience.
• Experience in the Education sector would be considered an asset.
• Experience in civil, building, oceans, and environmental technologies would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams and Microsoft OneNote and email. You have extensive experience using Microsoft Word and Excel.
• Occupational experience that includes working with PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset.
• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

Relevant Skills And Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.

A Little Bit About Us

Nova Scotia Community College

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province.

• Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre
• Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS)
• Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus

Stand-Alone Campus

• Ivany Campus

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly ([e-mail]), HR & Talent Consultant. Our Employee Workplace Accommodation Policy can be found here.