2026 – 21 – Office Assistant, Graduate Studies, Clerk 5 – Education

Chamber Group; Brandon; Hybrid; CAD 52,000 - 56,000; Full time

Job summary

Brandon University is seeking an Office Assistant, Graduate Studies to provide administrative support for graduate programs, including registrations, program changes, and records management.

You will act as a primary contact for prospective and current students, handling inquiries in person, by telephone, and by email, and assist with admissions, course changes, and convocation reporting with a team-focused approach.

Qualifications

• Completion of Grade 12 plus an Office Administration certificate or diploma.
• Three years of directly related experience is required or an equivalent combination.
• Strong organization, communication, and confidentiality skills.

Responsibilities

• Provide administrative support for graduate programs, including registrations and program changes.
• Serve as a primary contact for prospective and current students via in person, phone, and email.
• Maintain graduate student records and prepare enrollment, convocation, and reports.
• Coordinate meetings, agendas, minutes, and maintain the GEC website and reports.
• Support admissions, schedule faculty timetables, room bookings, and thesis defense announcements.

Skills

Microsoft Office Suite

Strong organizational skills

Team player

Education

Grade 12 + Office Administration certificate

3 years of directly related experience

Tools

Microsoft Office Suite

Job description

Applications are to be received by: 4:30 p.m. on September 29, 2026

Job Vacancy Number: 2026 - 21 (118)

Employee Group: MGEU

Department: Education

Type of Position: Full-time, Regular

Hours of Work: 35 hours per week

Wage or Salary: $29.33 per hour

Start Date: October 26, 2026

Probation or Trial Period: Minimum of 6 months to a 12-month maximum

Duties and Responsibilities:

The Office Assistant, Graduate Studies provides administrative support for graduate programs, including approval of online registrations and assistance to current students with registration and program change requests. Serving as a primary point of contact for prospective and current students, the role responds to program inquiries in person, by telephone, and via email. Responsibilities include maintaining graduate student records, tracking student progress, and preparing enrollment, registration, convocation, and overload reports for the Chair and Dean. The position supports the Graduate Education Committee (GEC) through coordination of monthly meetings, preparation and recording of minutes, management of agendas and supporting documents, maintenance of the GEC website, and updating motions reports for Graduate Studies and the Dean's Office. Additional duties include supporting admissions processes for annual program intakes, coordinating faculty timetables, course changes, and room bookings, assisting with project and thesis defense announcements, coordinating convocation activities, and reconciling Annual Progress Reports for all thesis students.

Required Qualifications and Experience:

Completion of Grade 12, plus an Office Administration certificate and 3 years' directly related experience, or an equivalent combination of education and experience, is required. The ideal candidate demonstrates the ability to work effectively in a fast-paced environment with frequent interruptions, collaborates successfully with students, staff, faculty, and members of the wider community, and is a proven team player who is highly motivated and able to work with minimal supervision.

Strong organizational skills are essential, including the ability to manage multiple competing deadlines, accurately prepare reports, track data, and reconcile records. The successful candidate is a self-starter who delivers exceptional service and maintains a high level of professionalism and confidentiality. Proficiency with the Microsoft Office Suite and experience using student information systems are required.

*NOTE*

Skill based testing will be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.

Additional Postings available from Brandon University