2026 -21 - Clerk 5, Office Ast., Graduate Studies- Education

eBrandon; Brandon; On-site; CAD 52,000 - 56,000; Full time

Job summary

eBrandon is seeking an Office Assistant, Graduate Studies to provide administrative support for graduate programs, including registrations and student assistance. You will serve as a primary contact for prospective and current students in person, by phone, and by email.

The role involves maintaining graduate records, tracking progress, and preparing various reports for the Chair and Dean. It also supports the Graduate Education Committee with meetings and minutes, and manages the GEC website and

Qualifications

• Completion of Grade 12, plus an Office Administration certificate.
• 3 years of directly related experience required.
• Ability to work in a fast-paced environment with multiple interruptions and maintain professionalism.

Responsibilities

• Provide administrative support for graduate programs, including registration approvals and assisting students with changes.
• Serve as primary contact for prospective and current students in person, by phone, and by email.
• Maintain graduate student records, track progress, and prepare enrollment, registration, convocation, and overload reports.
• Support the Graduate Education Committee by coordinating meetings, taking minutes, and managing agendas and documents.
• Maintain the GEC website and update motions reports for Graduate Studies and the Dean's Office.
• Support admissions processes for annual program intakes, coordinate timetable, course changes, and room bookings.
• Assist with project and thesis defense announcements and convocation coordination; reconcile Annual Progress Reports.

Skills

Organizational skills

Communication

Team player

Customer service

Multitasking

Education

Grade 12

Office Administration certificate

Tools

Microsoft Office Suite

Student Information System

Job description

• Brandon

Job Vacancy Number: 2026 - 21 (118)

Employee Group: MGEU

Department: Education

Type of Position: Full-time, Regular

Hours of Work: 35 hours per week

Wage or Salary: $29.33 per hour

Start Date: October 26, 2026

Probation or Trial Period: Minimum of 6 months to a 12-month maximum

Duties and Responsibilities:

The Office Assistant, Graduate Studies provides administrative support for graduate programs, including approval of online registrations and assistance to current students with registration and program change requests. Serving as a primary point of contact for prospective and current students, the role responds to program inquiries in person, by telephone, and via email. Responsibilities include maintaining graduate student records, tracking student progress, and preparing enrollment, registration, convocation, and overload reports for the Chair and Dean. The position supports the Graduate Education Committee (GEC) through coordination of monthly meetings, preparation and recording of minutes, management of agendas and supporting documents, maintenance of the GEC website, and updating motions reports for Graduate Studies and the Dean's Office. Additional duties include supporting admissions processes for annual program intakes, coordinating faculty timetables, course changes, and room bookings, assisting with project and thesis defense announcements, coordinating convocation activities, and reconciling Annual Progress Reports for all thesis students.

Required Qualifications and Experience:

Completion of Grade 12, plus an Office Administration certificate and 3 years' directly related experience, or an equivalent combination of education and experience, is required. The ideal candidate demonstrates the ability to work effectively in a fast-paced environment with frequent interruptions, collaborates successfully with students, staff, faculty, and members of the wider community, and is a proven team player who is highly motivated and able to work with minimal supervision.

Strong organizational skills are essential, including the ability to manage multiple competing deadlines, accurately prepare reports, track data, and reconcile records. The successful candidate is a self-starter who delivers exceptional service and maintains a high level of professionalism and confidentiality. Proficiency with the Microsoft Office Suite and experience using student information systems are required.

*NOTE*

Skill based testing will be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.