Administrative Assistant

SNC-Lavalin; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

Join a leading engineering firm as an Administrative Assistant in Calgary, where you'll play a crucial role in ensuring smooth operations. The position requires organizing meetings, managing documents, and providing support to various teams in a dynamic environment. You will benefit from collaborative projects and learning opportunities in a diverse workplace committed to improving community life.

Benefits

Competitive pay

Flexible benefits

Defined contribution pension plan

Learning and development opportunities

Focus on health and safety

Qualifications

• Minimum 3 years of related experience in a large office environment.
• Advanced proficiency in Microsoft Office Suite and Adobe Acrobat.
• Strong oral and written communication skills.

Responsibilities

• Format, edit, and distribute correspondence and documents.
• Prepare meeting materials and record meeting minutes.
• Maintain office supplies and manage correspondence.

Skills

Time Management

Organizational Skills

Communication Skills

Attention to Detail

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Job Description

Administrative assistant

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

AtkinsRéalis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world.

We are hiring an Administrative Assistant to join our growing team! This full time position is based in Calgary, Alberta and requires office presence 5 days a week .

Your role within the team

• Format, edit, proofread and distribute outgoing correspondence, reports, proposals, and other documents according to company templates and standards.
• Prepare and distribute agendas, notes, PowerPoint slides, and other material needed prior to meetings; record, prepare and distribute meeting minutes.
• Assemble data and statistical information for research and informational purposes.
• Organize and maintain various documents (corporate CVs, project fact sheets, etc.).
• Manage, log, file and circulate regular and electronic incoming mail and other correspondence material to ensure that the most up-to-date information reaches the relevant departments and team members in a timely manner.
• Organize and set up conference calls, video conferences, meetings, catering; arrange the scheduling, invitations and confirmation of meetings.
• Ensure sufficient office supplies are maintained at all times and order additional supplies when necessary.
• Respond to email and telephone queries and direct clients to the appropriate individual as required.
• Propose and implement improvements to office procedures and processes to maintain the efficiency and high performance of the Administrative Assistant role.

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate

• Minimum 3 years of previous related experience working in a large office or project environment.
• Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Adobe Acrobat; along with excellent formatting experience.
• Previous work experience in an engineering environment is an asset.
• Ability to balance priorities while meeting deadlines and remaining detail oriented ensuring accuracy;
• Self started with excellent time management and organizational skills;
• Strong oral and written English language communication skills, bilingualism in French is an asset but not required.
• Driver Licenses - Driving between two offices Unit 6, 1305 – 33rd Street NE, Calgary, Alberta, T2A 5P1

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

About AtkinsRéalis

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Worker Type Employee Job Type Regular

At AtkinsRéalis , we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.