Senior Administrative Assistant

BDO Canada; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

BDO Canada is seeking a Senior Administrative Professional in Calgary to join their Administrative Team. The ideal candidate will manage scheduling, support client-facing work, and ensure quality control of financial documents. This full-time position is integral to maintaining operational efficiency and high-quality standards within BDO's dynamic office environment.

Benefits

Flexible benefits from day one

Market-leading personal time off policy

Opportunities for learning and professional growth

Community involvement initiatives

Qualifications

• 5+ years supporting senior leaders in a professional services setting.
• Proficiency in Microsoft 365 tools and effective communication skills required.
• Experience with client-facing work and detail-oriented task management.

Responsibilities

• Manage calendars, prioritize communications, and prepare reports.
• Quality control of financial statements and client documentation.
• Coordinate travel and logistics for business engagements.

Skills

Organizational skills

Attention to Detail

Professional communication

Proficiency in Microsoft 365

Time management skills

Education

Bachelor's degree or equivalent experience

Tools

Caseview

Microsoft 365

Job description

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Our Calgary Office is looking for a Senior Administrative Professional, to join the Administrative Team and own the following responsibilities:

*This role is based in our Calgary office and requires full-time, on-site presence with no hybrid or remote option.

Leadership & Operational Support

• Confidence to proactively manage calendars and prioritize emails; learning how/what to prioritize without constant direction – get ahead of scheduling conflicts and email response deadlines
• Manage and streamline tasks, ensuring deadlines are met and priorities are aligned with business objectives.
• Anticipate needs by preparing reports, briefing materials, and presentations in advance of meetings.
• Gather, analyze, and present key information to aid decision-making processes.
• Schedule meetings, prepare agendas, record minutes, and track action items to ensure accountability.
• Act as a liaison between the senior leader and internal/external stakeholders, maintaining professionalism and confidentiality.
• Identify and implement efficiencies in administrative processes to enhance productivity.
• Coordinate travel arrangements, process expense reports, and manage logistics for business engagements.
• Assist in special projects and strategic initiatives as assigned.

Client Administrative Support

• Processing of financial statement and related documents using Caseview or Word up to and including the finished product.
• Quality control regarding visual presentation of financial statements, including proof-reading, check additions, transfers and cross-referencing on financial statements prior to issuing draft/final financial statements.
• Conversion of financial statements and other documentation as required into various format for electronic and hard copy presentation (i.e. PDF, Caseview to Word).
• Drafting, editing, formatting, proofreading and finalizing of various correspondence and documents.
• Checking on working paper documentation completion and follow up if needed.
• Locking down and archiving of files and tax returns in a paperless data storage system (as required).
• Printing, processing/assembling and e-filing of various tax forms such as T1, T2, T3, T3010, T4, T4A, T5, GST, etc.
• Ensuring that all-working paper, tax, correspondence and other documents are filed correctly.
• Ensuring timely delivery of client service either directly or through supporting of professional staff.
• Generating and maintaining of corporate files.
• Check working paper files for sign off on specific forms and documentation completion including follow-up with Partners/Managers when not signed/completed.

How do we define success at BDO?

• You demonstrate BDO's core values through all aspects of your work: we are curious, collaborative, and kind.
• You understand your client’s industry, challenges, and opportunities; client describes you as positive, professional, and delivering high-quality work.
• You identify, recommend, and are focused on effective service delivery to your clients.
• You share in an inclusive and engaging work environment that develops, retains and attracts talent.
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace.
• You grow your expertise through learning and professional development.

Your experience and education

• You bring 5+ years of experience supporting senior leaders, ideally in professional services or a corporate setting.
• You have 3+ years of experience supporting technical or client-facing work.
• You are organized and detail-oriented, able to juggle multiple priorities with ease.
• You communicate clearly and professionally, both in writing and in conversation.
• You act with discretion and integrity in handling sensitive information.
• You are tech-savvy, with proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and modern collaboration tools.
• You can work independently, using sound judgment to anticipate needs.
• You have experience with Caseview, iFirm, or other accounting-specific tools (preferred).
• You may have prior experience in accounting, finance, or consulting environments (an asset).

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2025. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.

Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.

Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct: Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

With your consent, BDO Canada may use AI technology (Microsoft Copilot) to transcribe during preliminary conversations, solely for the purpose of note-taking and not for other purposes, such as resume review, evaluation or selection of candidates.

More information on BDO Canada’s Privacy Policy can be found here: Privacy Policy | BDO Canada

Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our careers page.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Accounting and Financial Services

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