Calgary Police Service - Office of the Chief Administrative Assistant

City of Calgary; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

The City of Calgary seeks an Office of the Chief Administrative Assistant to provide essential administrative support to the Executive Leadership Team. This role involves managing priorities, drafting correspondence, and organizing data while fostering teamwork and efficient communication. Candidates with at least 5 years of administrative experience and excellent skills in Microsoft Office are encouraged to apply.

Qualifications

• Minimum of 5 years in a senior administrative role.
• Requires intermediate proficiency in Microsoft Office.
• Experience in a police or judicial environment is an asset.

Responsibilities

• Provide high-level administrative support to the Executive Leadership Team.
• Transcribe meeting minutes and coordinate follow-up actions.
• Prepare and draft correspondence for diverse audiences.

Skills

Efficiency

Communication

Team Building

Service Orientation

Stress Tolerance

Education

High school diploma or equivalency

Job-related coursework (e.g., Business Administration, Communication, Customer Service)

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

You are a City of Calgary employee who is committed to public service, enjoys collaborating with others, and shares our values. We encourage you to grow your career within the organization, and to develop your skills by taking on new challenges. Together we make Calgary a great place to make a living and a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion and anti-racism. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Office of the Chief Administrative Assistant, you will provide high-level administrative support to ensure the operational success of the Executive Leadership Team (ELT). Serving as the first point of contact for both internal and external customers, you will handle a variety of tasks in a dynamic, fast-paced team environment where priorities frequently shift. The primary duties include :

• Transcribe meeting minutes and coordinate follow-up actions with senior management on key initiatives.
• Effectively manage and schedule competing priorities, ensuring alignment with organizational projects and goals.
• Prepare and draft professional correspondence for diverse internal and external audiences while adhering to high standards of professionalism.
• Organize data and information from multiple reporting sources and produce reports for internal and external partners.

Qualifications

• A high school diploma or equivalency ( plus job-related course work (for example : Business Administration, Communication, or Customer Service).
• A minimum of 5 years experience in a progressively more senior administrative position.
• Intermediate proficiency in Microsoft Office (Word, Excel and Outlook) is required.
• Previous experience in a police or judicial related environment would be an asset.
• Efficiency and thoroughness with the focus on achieving results.
• Excellent communication skills and the ability to build relationships that helps with team building and teamwork. Service orientation and stress tolerance skills are required for this position.

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Service Calgary • Calgary, Alberta, Canada