1698: ADMINISTRATIVE ASSISTANT

Anishinabek Employment & Training Services; Northwestern Ontario; Hybrid; CAD 32,000 - 41,000; Full time

Benefits offered by this job

OMERS Pension plan

Generous paid vacation

EFAP

Indigenous-focused community work

Job summary

Dilico Anishinabek Family Care in Thunder Bay, ON is hiring an Administrative Assistant to support the program with filing, correspondence, meeting minutes, and court document preparation. You will handle clerical duties, file management, and assist with audits and purchasing.

The role requires office administration certification or diploma, secretarial experience, and a valid driver's license. Flexible hours and a strong community focus are offered.

Qualifications

• A minimum one-year Office Administration - General Certificate is required.
• A two-year Office Administration Diploma is preferred.
• A minimum of two years' experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered.
• Satisfactory Criminal Records Search; including Vulnerable Sector Check.
• Required to work flexible hours as determined by the respective Service Manager in relation to service requirements.
• Must possess a valid Class G Driver’s License and access to a reliable personal vehicle with $1 million dollar liability.

Responsibilities

• Organize the program by ensuring daily duties are maintained and completed in a timely manner.
• Maintain accurate and current client files.
• Perform administrative, secretarial and clerical duties for the program.
• Create court documents; letter typing; minute taking; filing of reports and discharge summaries.
• Conduct or assist with file audits; ensure forms are available; prepare purchase orders.
• Coordinate travel/accommodation of staff/clients and use of Agency vehicles; track attendance.

Skills

Office Administration

Child Welfare Experience

Secretarial Experience

Criminal Records Check

Flexible Hours

Driver's License

Education

Office Administration Certificate

Office Administration Diploma

Job description

• Optional Flexible schedule to support work-life balance
• OMERS Pension plan available to all employees
• Generous paid vacation time
• Paid time off at Christmas above paid vacation time
• EFAP available to all employees and their families
• A chance to make a difference in the community

Positions Available: 1 - Permanent Full Time

Position Location: Thunder Bay, ON

Closing Date: September 22, 2026

Competition #: 1698

Position Overview:

Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day.

Employment Type

Full Time

Job Occupation Type

Accounting/Bookkeeping/Finance Clerk

Total Positions

1

Wage

23.71-30.04 Hourly

Hours/Week

32.5

Days of Work

n/a

Closing Date / Apply By

9/22/2026

Start Date

n/a

Qualifications

Qualifications and Requirements:

• A minimum one-year Office Administration - General Certificate is required.
• A two-year Office Administration Diploma is preferred.
• A minimum of two years' experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered.
• Satisfactory Criminal Records Search; including Vulnerable Sector Check.
• Required to work flexible hours as determined by the respective Service Manager in relation to service requirements.
• Must possess a valid Class G Driver’s License and access to a reliable personal vehicle with $1 million dollar liability.

Hours of Work: 32.5 hours per week

Salary Range: $23.71 - $30.04 Hourly

As an Indigenous Agency Dilico gives preference to Indigenous people.

Dilico is committed to diversity in the workplace and encourages applications from all qualified candidates.

Only those considered for an interview will be contacted.

Dilico Anishinabek Family Care

200 Anemki Place | Fort William First Nation | ON | P7J1L6