1.0 Permanent Accounts Payable Clerk

Near North District School Board; North Bay; On-site; CAD 40,000 - 44,000; Full time

Job summary

Near North District School Board seeks a Permanent Accounts Payable Clerk for its North Bay Head Office. The role handles AP mail, invoice matching, coding and payment processing, vendor queries, and reconciliation tasks on a fast-paced schedule.

Requirements include a 1-2 year post-secondary diploma in Business/Accounting and 1-3 years in automated AP environments. Strong Excel, communication, and organizational skills are essential.

Qualifications

• Post-secondary diploma in Business, Accounting or related field is required.
• 1-3 years experience in an automated accounts payable environment is preferred.
• Proficiency with spreadsheets, word processing and database management is expected.

Responsibilities

• Open, sort and distribute incoming accounts payable mail or courier.
• Match invoices with purchase orders and proof of receipt.
• Process invoices for payment using AP software, coding documents with PO numbers, vendor codes, tax codes and due dates.

Skills

Deadline driven

Accounting systems

Accounting concepts

Spreadsheets

Written communication

Organizational skills

Interpersonal skills

Education

1-2 year post-secondary diploma in Business, Accounting or related field

Tools

Accounting software

Job description

CUPE (Office, Clerical & Technical)

The Near North District School Board is HIring!

1.0 Permanent Accounts Payable Clerk

Effective Immediately

Location: North Bay Head Office

Duties and Responsibilities:

• Open, sort and distribute incoming accounts payable mail or courier as required
• Match incoming invoices with authorized purchase order and proof of receipt
• Process invoices for payment via input/import into accounts payable invoice entry programs coding source documents with purchase order numbers, vendor codes, Tax codes and invoice due dates ensuring compliance with Administrative Guidelines
• Process expense and petty cash claims (validate claims by verifying receipts, compliance with Administrative Guidelines and Tax codes)
• Process weekly for payment - invoices, petty cash and expense claims from pay possibility to final cheque/EFT run
• Matching of cheques/EFT with source documents for distribution to vendors and subsequent filing
• Prepare journal entries as required for supervisor's approval
• Act as a liaison for addressing vendor/employee accounts payable-related queries as they relate to actual processing of payments and assist in resolving issues related to payments
• Vendor statement reconciliation and follow-up

Qualifications:

• Minimum 1 - 2 year post-secondary diploma in Business, Accounting or related field
• 1-3 years experience working in an automated accounts payable and accounting environment

Skills Required:

• Ability to work efficiently in a deadline intensive, changing environment
• Demonstrated experience and knowledge in computerized purchasing/accounting systems
• Demonstrated understanding of accounting concepts
• Proficiency with spreadsheets, word processing and database management
• Good mathematical and analytical skills
• Excellent verbal and written communication skills
• Excellent organizational skills
• Strong interpersonal skills

Rate of pay :

$29.16 to $31.98 per hour

All applicants must be legally eligible to work in Canada

The Near North District School Board is committed to supporting an inclusive and accessible environment. Accessibility standards address issues that pose major barriers for people with different abilities.) Please advise us of accommodation you require.