Student Success Manager

Astria Learning; Brasil; On-site; BRL 180,000 - 300,000; Full time

Job summary

Astria Learning is seeking a Student Success Manager to lead eCampus operations across partner universities, coaching SSCs and Supervisors.

You will design playbooks, set SLAs, monitor enrollment, engagement, retention, and graduation, and partner with university stakeholders to align strategy with growth. This role requires leading distributed teams, driving outcomes, and ensuring timely support and financial continuity for students.

Qualifications

• Bachelor's degree in business administration, education, project management, or related field.
• 4–6 years in program, academic, operational, or customer success management.
• 3+ years in customer service, support, or success roles with frontline leadership.
• Experience coaching and developing customer-facing teams with measurable gains.
• Experience managing distributed, remote, or cross-institutional teams.
• Familiarity with LMS platforms, CRMs, ticketing tools, and data tools.

Responsibilities

• Own end-to-end student support across partner institutions with proactive service.
• Define and coach service standards: SLAs, quality, escalation, first-contact resolution.
• Design and run structured touchpoint playbooks for reminders and graduation support.
• Monitor metrics like response time, CSAT/NPS, and intervention plans.
• Directly manage SSCs and Student Support Supervisors; set KPIs.
• Collaborate with Academics, Admissions, Finance and IT for seamless experience.
• Prepare operational reports for leadership and stakeholders.

Skills

Customer success

Team leadership

Operations management

Student engagement

KPI dashboards

Cross-institution collaboration

Education

Bachelor's degree in business administration, education, project management, or related field

Tools

Moodle

Canvas

Zendesk

Freshdesk

HubSpot Service

Student data tools

Job description

Astria Learning is an education-technology company dedicated to delivering high-quality virtual learning experiences through partnerships with colleges and universities across multiple countries. One of the biggest gaps in online learning is the absence of human contact - our Student Success Coordinators (SSCs) exist to close that gap, acting as the bridge between the student and the institution so that no student ever feels alone, unsupported, or left with an unanswered question. We are looking for an experienced Student Success Manager to be the leader, coach, and architect of that support model, leading eCampus operations across a portfolio of partner institutions and directly managing Student Support Supervisors and SSCs. This is a strategic and hands-on leadership role at the intersection of customer success, operations, and people management - ideal for someone with a strong customer service and customer support background who thrives on building service systems, coaching frontline teams, and driving measurable student outcomes: enrollment, engagement, retention, on-time tuition payment, and graduation.

What you’ll do

Student support philosophy you’ll champion

• Proactive, not reactive. SSCs reach out before problems become crises - a missing assignment triggers a message, an upcoming exam triggers a reminder, a missed class triggers a check-in call.
• No student left alone. Every student has a named point of contact and always knows where to turn. No question goes unanswered; no message goes without a timely response.
• Accountability partnership. When a student's grades slip or attendance drops, the SSC steps in as an encouraging accountability partner - calling, motivating, and building a plan to get back on track.
• Full-lifecycle support. From onboarding and academic readiness, through assignments, exams, and grades, to tuition payment reminders and graduation - the SSC walks the entire journey with the student.
• Financial continuity as student care. Timely, empathetic payment reminders and follow-up protect the student's ability to stay enrolled and complete their program. Collections done well is a retention activity, not just a finance activity.
• Empathy with standards. Warm, human, culturally aware communication - backed by clear service-level standards for response time, follow-up, and resolution.

Student experience and customer service leadership

• Own the end-to-end student support experience across partner institutions, ensuring every student receives timely, proactive, high-quality service throughout their learning journey.
• Define, document, and coach customer service standards for the SSC team: response-time SLAs, communication quality, escalation handling, and first-contact resolution.
• Design and run structured touchpoint playbooks - assignment reminders, exam notifications, attendance follow-ups, grade-improvement calls, payment reminders, and graduation support.
• Monitor service quality through metrics such as response time, resolution rate, contact coverage, and student satisfaction (CSAT/NPS), and intervene when standards slip.

Team leadership, coaching and development

• Directly manage, coach, and mentor Student Support Supervisors and Student Success Coordinators (SSCs), setting clear KPIs and fostering a culture of accountability, empathy, professional growth, and high performance.
• Run regular coaching sessions, call and message quality reviews, and service-skills training rooted in customer service and customer support best practices.
• Build capability in proactive outreach, difficult conversations (academic performance, missed payments), and de-escalation.

Retention and student outcomes

• Own key metrics across enrollment, engagement, retention, course completion, and graduation rates.
• Design early-warning systems that flag at-risk students (missed assignments, absences, falling grades, overdue payments) and proactive intervention plans to bring them back on track.

Tuition collections and payment continuity

• Own the tuition collection process at the student-support level: ensure SSCs execute timely, empathetic payment reminders and structured follow-up so that missed and late payments are minimized.
• Track collection rates, aging, and payment-risk indicators; elevate and coordinate with Finance on persistent delinquency.
• Continuously improve the payment-reminder workflow to protect both revenue and student continuity.

Institutional oversight and operations

• Oversee day-to-day eCampus operations across multiple partner universities, ensuring quality, consistency, and compliance in digital academic service delivery.
• Develop, document, and continuously improve SOPs for the SSC and eCampus teams, covering student onboarding, academic readiness, digital course delivery, and support workflows.

KPI monitoring and reporting

• Build and maintain performance dashboards spanning student success, service quality, retention, and collections; design proactive intervention plans when teams trend below targets.
• Produce clear, data-driven operational reports covering progress, risks, and recommendations for senior leadership and institutional stakeholders.

Partner relations

• Cultivate strong, trust-based relationships with university partners; resolve operational issues promptly and coordinate institutional requests.

Strategic alignment and budget

• Partner with Astria leadership to translate company-wide priorities into actionable operational plans supporting long-term growth.
• Support operational budget planning and management, identifying cost-efficiency opportunities.

Cross-functional collaboration

• Coordinate closely with Academics, Admissions, Finance, and IT to ensure a seamless, end-to-end student experience.
  

What we are looking for:

• Bachelor's degree in business administration, education, project management, or a related field.
• 4–6 years of experience in program, academic, operational, or customer success management.
• 3+ years of hands-on experience in customer service, customer support, or customer success roles - ideally including frontline experience and progression into team leadership.
• Demonstrated experience coaching and developing customer-facing support teams (e.g., support agents, advisors, success coordinators), with measurable improvements in service quality or customer/student satisfaction.
• Experience managing distributed, remote, or cross-institutional teams.
• Experience with service quality metrics and frameworks: SLAs, CSAT, NPS, first response time, resolution rate.
• Experience owning or supporting collections, billing follow-up, payment reminders, or accounts-receivable-adjacent processes in a customer-facing context.
• Familiarity with LMS platforms (e.g., Moodle, Canvas), CRM systems, ticketing/helpdesk tools (e.g., Zendesk, Freshdesk, HubSpot Service), and student data tools.
• Strong analytical skills with hands-on experience designing KPI frameworks and performance dashboards.
• Excellent written and verbal communication skills, with confidence presenting to senior leadership and external institutional partners.
• Solid project management skills with experience leading strategic initiatives across multiple stakeholder groups.

Nice to have

• Master's degree in Education, Business Administration, or a related discipline.
• Prior experience in an ed-tech environment or with eCampus / online program management (OPM) models.
• Experience in student retention, student advising, enrollment management, or student success in a higher-education setting.
• Familiarity with higher-education compliance and accreditation standards.
• Experience building or scaling SOPs and service playbooks in a high-growth, multi-institution or multi-country context.
• Experience working across African higher-education markets or other emerging markets.