Remote Executive Assistant for Startup Founders (Part-Time)

Rad Hires, LLC; Brasil; Remote; USD 17,000 - 28,000; Part time

Job summary

Rad Hires, LLC, a staffing agency connecting experienced remote professionals with US companies, seeks a part-time Executive Assistant to support the founders. The role begins at ~10 hours/week and will build processes that endure beyond any single person, using AI where helpful.

You will start with incomplete information, asking clear questions and moving quickly to create repeatable workflows while handling day-to-day admin tasks, CRM, calendars, and event coordination.

Qualifications

• 4–5 years of experience as an Executive Assistant or in a similar admin role.
• Fully fluent written and spoken English.
• Comfortable using AI tools like Claude, ChatGPT and Gemini.
• Experience with Slack, Gmail and Google Drive.

Responsibilities

• Event support: handle pre-event admin, work with sponsors and the venue partner, and make sure event details are covered.
• Attendee and CRM management: move attendee names and emails from Luma into the CRM, and keep records clean.
• Calendars and follow-ups: manage two co-founders' calendars, track to-dos, and follow up with founders and investors.
• Investor outreach: send emails, invite investors to the WhatsApp group, and keep that community organized.
• Deal tracking: keep track of startups under review, take notes, and make sure deals are logged.
• Newsletter: support the newsletter and other marketing communications.
• Team coordination: coordinate between the core team, deal volunteers and event volunteers.
• Process and automation: help turn manual work into repeatable workflows, including AI-assisted ones, and suggest ways to make operations more efficient.
• General admin: draft emails and documents, and handle other day-to-day tasks.

Skills

English fluency

AI tools proficiency

Attention to detail

Startup-friendly mindset

Education

4–5 years of EA/Operations support experience

Tools

Slack

Gmail

Google Drive

Job description

Rad Hires, LLC, a staffing agency connecting experienced remote professionals with US companies, seeks a part-time Executive Assistant to support the founders. The role begins at ~10 hours/week and will build processes that endure beyond any single person, using AI where helpful.

You will start with incomplete information, asking clear questions and moving quickly to create repeatable workflows while handling day-to-day admin tasks, CRM, calendars, and event coordination.