Remote Executive Assistant / Contracts & Operations Support (LATAM)

FreedUp; Brasil; Remote; BRL 56,000 - 95,000; Full time

Benefits offered by this job

International experience

Remote work from LATAM

PTO

Learning opportunities

Performance bonuses

HMO after 3 months

Job summary

FreedUp is seeking a detail-oriented Operations & Contracts Support Specialist to assist the founder of a boutique privacy consulting firm. This is not a traditional calendar-and-inbox EA role; the focus is on contracts, proposals, invoicing, vendor onboarding, and light HR/payroll tasks.

Ideal candidates have paralegal-style document experience, high discretion with confidential information, and strong written English.

Qualifications

• 3+ years supporting a founder in operations, paralegal, or EA roles.
• Experience with contract lifecycle basics (MSAs, SOWs, redlines).
• Comfort with invoicing and vendor onboarding (W9s, Ramp).
• Exposure to payroll/PEO administration is a plus.
• Excellent written English and strong attention to detail.

Responsibilities

• Contracts & Proposals: Turn approved proposals into SOWs and manage the MSA process.
• Invoicing & Vendor Management: Own end-to-end invoice process; ramp onboarding for vendors.
• HR & Payroll Administration: Handle payroll-related tasks and contractor paperwork.
• Marketing & Client Onboarding Support: Assist with HubSpot admin tasks and onboarding forms.
• Nice to Have: experience with paralegal work and Claude-based workflow adoption.

Skills

Contract lifecycle

Paralegal docs

Invoicing/AP

Vendor onboarding

HubSpot familiarity

Notion/ClickUp

Discretion/confidentiality

English proficiency

Tools

Ramp

HubSpot

ClickUp

Notion

Job description

FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: contracts and proposals, invoicing, vendor onboarding, and light HR/payroll administration.

This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information.

Location: Fully Remote (Brazil, Mexico, or Colombia)
Job Type: Full-Time
Salary: $1,000 - $1,700 per month (based on experience)

• 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity
• Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained
• Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.)
• Exposure to payroll/PEO administration a plus
• Familiarity with HubSpot, ClickUp, Notion, or similar CRM/marketing tools
• High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters
• Excellent written English and strong attention to small details (this founder is exacting about precision)
  

Key Responsibilities

• Contracts & Proposals
  • Turn approved proposals into SOWs and manage the MSA process
  • Track and manage redlines back-and-forth with clients; maintain organized contract records
• Invoicing & Vendor Management
  • Own the (semi-automated) invoice process end-to-end
  • Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month)
• HR & Payroll Administration
  • Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin)
  • Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes
  • Support 6 employees and 4–6 contractors
• Marketing & Client Onboarding Support
  • Assist with HubSpot admin tasks
  • Manage client onboarding forms and related paperwork
• Nice to Have
  • Background touching legal/paralegal work, even informally
  • Experience supporting a founder at a professional services or consulting firm
  • Comfort learning firm-specific SOPs and Claude-based workflow skills

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months