Program Coordinator

Howard University; Brasil; Presencial; BRL 336 438 - 388 198; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Comprehensive medical, dental, and vision insurance

Paid time off and flexible work arrangements

403(b) with company match

Resumo da oferta

Howard University is seeking a Program Coordinator for the NSF Research Coordination Network on Assessing and Predicting Job Outcomes in AI. The role involves comprehensive administrative and operational support, including planning events and managing communications.

Qualified candidates should have a Bachelor’s degree and 4–6 years of relevant experience in academic or nonprofit administration. The salary range is $65,000-$75,000 with health benefits and professional development opportunities.

Qualificações

• 4–6 years of relevant professional experience in academic or research program administration.
• Experience in managing websites and communication platforms is preferred.
• Prior experience supporting grant-funded research projects is highly desirable.

Responsabilidades

• Provide administrative and operational support to the Principal Investigator.
• Coordinate logistics for workshops and hybrid events.
• Track project milestones and compliance requirements.
• Manage project expenditures and maintain financial records.

Conhecimentos

Project coordination

Microsoft Office proficiency

Communication skills

Budget management

Organizational skills

Formação académica

Bachelor's degree

Ferramentas

Microsoft Office

Google Workspace

Descrição da oferta de emprego

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

Job Description

Job Purpose

The purpose of this position is to serve as the Program Coordinator for the NSF Research Coordination Network on Assessing and Predicting Job Outcomes in AI (RCN APJO-AI). The Program Coordinator provides comprehensive administrative, operational, financial, and communications support to ensure the effective coordination and execution of network activities. This role supports convening logistics, cross-institutional collaboration, website maintenance, stakeholder communication, travel coordination, financial tracking, deliverable monitoring, and reporting activities. The Program Coordinator serves as the central operational hub for the Network and works closely with the Principal Investigator, project leadership team, Steering Committee, and national partners to ensure milestones and reporting requirements are met on schedule. The position reports directly to the Principal Investigator, Dr. Talitha Washington.

Supervisory Authority

Has no supervisory responsibility.

Nature and Scope

Serve as the Program Coordinator for a national, NSF-funded Research Coordination Network interfacing with internal contacts across Howard University, including faculty, research administration, communications, finance, and students, and external partners, including Steering Committee members, collaborating institutions, industry and nonprofit partners, federal agencies, vendors, and the broader public. This position supports day-to-day project management and ensures the effective coordination of network-wide collaboration across institutions and sectors.

Principal Accountabilities

• Provide administrative and operational support to the Principal Investigator and Network leadership team.
• Coordinate logistics for RCN convenings, workshops, symposia, virtual meetings, and hybrid events, including registration, travel arrangements, venue coordination, catering, audiovisual support, and scheduling.
• Maintain the public-facing RCN APJO-AI website and support the preparation of newsletters, social media updates, announcements, and dissemination materials.
• Serve as liaison for communications across the PI team, Steering Committee members, collaborating partners, and general membership.
• Track project milestones, deliverables, and timelines in coordination with the PI to ensure NSF reporting requirements are met.
• Assist with the preparation of annual and final reports, progress documentation, presentations, and briefing materials.
• Manage day-to-day project expenditures, track transactions, reconcile budgets, and maintain accurate financial records in compliance with University and sponsor requirements.
• Process payments to vendors, consultants, and external partners, ensuring timely execution and compliance documentation.
• Coordinate travel authorization and reimbursements for faculty, staff, and external collaborators.
• Maintain contact databases for network members, partners, and stakeholders.
• Support coordination of Steering Committee meetings and record proceedings, notes, and action items.
• Assist with onboarding and scheduling of student workers or temporary staff assigned to support project activities.
• Support data collection and basic analysis related to network outputs and workforce research activities.
• Ensure adherence to Howard University policies, sponsor regulations, and administrative compliance requirements.
• Perform other related duties as assigned to support the success of RCN APJO-AI.

Core Competencies

• Knowledge of office administration, project coordination, and research support practices.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint), Google Workspace, and related productivity tools.
• Experience managing websites, newsletters, and communication platforms is preferred.
• Excellent written and oral communication skills and the ability to interact professionally with diverse academic, government, industry, and nonprofit stakeholders.
• Strong organizational skills with the ability to prioritize competing tasks, manage complex logistics, and meet deadlines independently.
• Demonstrated ability to manage budgets, track expenditures, and maintain detailed financial records.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong interpersonal skills and ability to collaborate effectively across multidisciplinary teams.
• High attention to detail and reliability in supporting compliance and reporting requirements.

Minimum Requirements

Bachelor’s degree and 4–6 years of relevant professional experience in academic, nonprofit, or research program administration. Up to ten (10) years of directly related professional experience may be substituted for educational qualifications. Prior experience supporting grant-funded research projects is highly desirable.

Compliance Salary Range Disclosure

$65,000-$75,000