Part-Time Document Register Administrator

NADATHUR FAREAST PTE. LTD.; Região Norte; Presencial; BRL 28 000 - 41 000; Tempo parcial

Resumo da oferta

NADATHUR FAREAST PTE. LTD. seeks a part-time document registrar to develop and maintain a comprehensive register of physical and digital documents. You will cross-match records, scan and centralize digital copies, and reorganise the digital folder structure under management guidance.

The role emphasizes confidentiality, accuracy, and meticulous organisation with on-site work for the full duration. Indonesian language proficiency is required to read most documents.

Qualificações

• Proficiency in Indonesian business language (reading and comprehension).
• Strong attention to detail and organizational skills.
• Comfortable working with Excel; familiarity with document management tools is an advantage.
• Discretion in handling confidential material such as ownership titles and legal documents.
• A legal or paralegal background is a plus.
• Able to work on-site for the full duration.

Responsabilidades

• Build a structured document register in Excel capturing all physical documents held in the safe.
• Catalogue and index digital documents into the same register.
• Cross-match physical documents against digital records to identify gaps, duplicates, or discrepancies.
• Scan physical documents that have no corresponding digital version and add the digital copies to the register.
• Systematically reorganising the digital document folder structure, such as categorising documents by purpose or any other logic as determined by management.
• Flag and report missing, misfiled, or inconsistent documents to the Senior Finance Executive.
• Maintain version control and ensure the register stays up to date.
• Handle documents with strict confidentiality and care, given the sensitive nature of titles and legal records.

Conhecimentos

Attention to detail

Organizational skills

Discretion

Indonesian language proficiency

Formação académica

Legal or paralegal background

Ferramentas

Excel

Document management tools

Descrição da oferta de emprego

Role Overview

The part-timer will develop and maintain a comprehensive document register covering both physical documents held in the company safe and digital documents. A core part of the role involves cross-matching physical records against their digital counterparts to ensure the register is accurate, complete, and reconciled. The register is currently maintained in Excel.

Key Responsibilities

• Build a structured document register in Excel capturing all physical documents held in the safe.
• Catalogue and index digital documents into the same register.
• Cross-match physical documents against digital records to identify gaps, duplicates, or discrepancies.
• Scan physical documents that have no corresponding digital version and add the digital copies to the register.
• Systematically re-organising the digital document folder structure, such as categorising documents by purpose or any other logic as determined by management.
• Flag and report missing, misfiled, or inconsistent documents to the Senior Finance Executive.
• Maintain version control and ensure the register stays up to date.
• Handle documents with strict confidentiality and care, given the sensitive nature of titles and legal records.

Requirements

• Proficiency in Indonesian business language (reading and comprehension), as majority of documents are in Indonesian.
• Strong attention to detail and organizational skills.
• Comfortable working with Excel; familiarity with document management tools is an advantage.
• Discretion in handling sensitive and confidential material such as ownership titles and legal documents.
• A legal or paralegal background is a plus, given the document types involved.
• Able to work on-site for the full duration.