Administrative Assistant

FiberHome Brasil; São Paulo; On-site; BRL 39,000 - 61,000; Full time

Job summary

FiberHome Brasil is seeking a detail-oriented Administrative Travel Coordinator to support the Local Administrative Supervisor. The role includes travel coordination, expense management, procurement, inventory control, and employee services, with a focus on coordinating domestic and international travel and maintaining accurate records.

You will manage flights, hotels, and ground transportation with approved agencies, prepare Excel reports, handle invoices and reimbursements, and assist with

Qualifications

• 1+ years of experience in administrative, office operations, coordination, procurement, or related roles.
• Strong proficiency in Microsoft Excel, including spreadsheets, data tracking, basic formulas, expense reporting, and administrative records.
• Experience in business travel coordination, including bookings with travel agencies, preferably Chinese travel agencies.
• Experience handling invoices, reimbursements, payments, procurement, inventory, and supplier coordination, with knowledge of Brazilian Nota Fiscal (NF) preferred.
• Strong organizational, communication, attention-to-detail, and multitasking skills, with advanced proficiency in English, with strong written and verbal communication skills and the ability to work independently.

Responsibilities

• Coordinate end-to-end business travel arrangements with approved and Chinese travel agencies, including flights, hotels, transportation, bookings, changes, and cancellations.
• Maintain Excel spreadsheets and internal records for travel, expenses, payments, inventory, utilities, and administrative activities.
• Support procurement and expense processes, including quotations, purchase requests, invoices, reimbursements, and supplier coordination.
• Manage corporate gifts, inventory, business reception, and hospitality arrangements for clients, management, and visitors.
• Provide employee and office administrative support, including onboarding, office supplies, welfare activities, and expatriate services.
• Manage dormitory utilities and administrative expenses, verify invoices, process payments, and prepare regular administrative and expense reports.

Skills

Excel proficiency

Travel coordination

English communication

Organizational skills

Job description

Job description

São Paulo (Berrini) | 100% On-site

At FiberHome, we are shaping the future of connectivity. As a global leader in telecommunications and network infrastructure, we are driven by innovation, collaboration, and a strong commitment to delivering high-impact solutions to our clients.

Our Culture

At FiberHome, we believe that innovation starts with people. We foster a collaborative, inclusive, and high-performance environment where:

• Ideas are encouraged and innovation is part of our daily mindset
• Teams work together across borders, combining global expertise with local insights
• We invest in continuous learning and professional growth
• Results matter - but how we achieve them matters even more

We value professionals who are proactive, curious, and driven to make an impact.

Main responsibilities

Support the Local Administrative Supervisor in managing daily administrative and operational activities, including travel coordination, expense management, procurement, inventory control, employee services, and general office administration.

The position will be responsible for coordinating domestic and business travel arrangements with company-approved travel agencies, particularly Chinese travel agencies, while also maintaining accurate administrative records, preparing Excel reports, processing expenses and reimbursements, supporting procurement activities, and assisting with employee and business services.

The ideal candidate should be highly organized, detail-oriented, proficient in Microsoft Excel and spreadsheet management, and comfortable coordinating with internal stakeholders, suppliers, and travel agencies.

Key Responsibilities:

• Coordinate end-to-end business travel arrangements with approved and Chinese travel agencies, including flights, hotels, transportation, bookings, changes, and cancellations.
• Maintain Excel spreadsheets and internal records for travel, expenses, payments, inventory, utilities, and administrative activities.
• Support procurement and expense processes, including quotations, purchase requests, invoices, reimbursements, and supplier coordination.
• Manage corporate gifts, inventory, business reception, and hospitality arrangements for clients, management, and visitors.
• Provide employee and office administrative support, including onboarding, office supplies, welfare activities, and expatriate services.
• Manage dormitory utilities and administrative expenses, verify invoices, process payments, and prepare regular administrative and expense reports.

Requirements and skills

• 1+ years of experience in administrative, office operations, coordination, procurement, or related roles.
• Strong proficiency in Microsoft Excel, including spreadsheets, data tracking, basic formulas, expense reporting, and administrative records.
• Experience in business travel coordination, including bookings with travel agencies, preferably Chinese travel agencies.
• Experience handling invoices, reimbursements, payments, procurement, inventory, and supplier coordination, with knowledge of Brazilian Nota Fiscal (NF) preferred.
• Strong organizational, communication, attention-to-detail, and multitasking skills, with advanced proficiency in English, with strong written and verbal communication skills and the ability to work independently.

Additional information

Come build the future of connectivity with FiberHome Brasil!

Innovation has been part of our DNA since day one.

Join us in driving technological transformation with FiberHome Brasil!

We believe that true technology starts with people. That's why we are a global company that values the connections and relationships among our more than 35,000 employees across over 100 countries.

Every day, we develop solutions that improve the lives of millions of people and drive digital transformation around the world.

We are building a more efficient and sustainable future through:

Optical networks, telecommunications, ICT, IoT, wireless connectivity, and smart technologies for a more connected world.

What we offer:

Continuous learning and opportunities for professional development

Career growth opportunities within a multinational company with strong results

A collaborative culture that values people and innovation

Projects that make a difference in the lives of millions of people

A global and multicultural environment that encourages the exchange of experiences and ideas

We believe every employee has the potential to transform the world through new ideas, develop new skills, and build technologies that improve the lives of millions.

We are looking for curious, collaborative, and challenge-driven professionals who are ready to be part of the digital transformation and help build a more connected future.

More than a company, we are a journey of growth.

If you want to transform lives through technology, your place is here!

#ComeBeFiberHome

Explore our opportunities and discover how your career can grow with FiberHome Brasil.

Your next challenge starts here.

#ConnectYourFuture #ComeBeFiberHome