Human Resources Administrative Support Intern

Graded - The American School of São Paulo; São Paulo; Híbrido; BRL 20 000 - 31 000; Tempo parcial

Resumo da oferta

Graded - The American School of São Paulo seeks an HR Administrative Support Intern to assist with financial tasks and front-facing HR duties. You will process vendor invoices, monitor HR expenses, and triage inquiries at the HR front desk, while gaining exposure to budgeting and reporting in a supportive educational environment.

The role targets an undergraduate student in HR/Administration and requires English skills and basic Excel; familiarity with Totvs is a bonus.

Qualificações

• Currently enrolled in an undergraduate degree program (3rd year/upper-level preferred) in Secretarial, Accounting, HR Operations, Administration or related areas.
• Familiarity with Totvs will be considered a differential.
• Strong written and verbal communication; ability to handle confidential information discreetly.

Responsabilidades

• Act as initial HR front desk contact for employees, visitors, and partners.
• Process HR invoices, set up vendors, and support cash flow with Finance/Procurement.
• Track HR operating expenses, assist in month-end close, and support budget reporting.

Conhecimentos

Communication

Attention to detail

Discretion with confidential HR data

Customer service mindset

Calendar management

Formação académica

Undergraduate degree (HR/Administration)

Ferramentas

Totvs

Google Calendar

Outlook

Excel

Descrição da oferta de emprego

Graded's Internship Program offers more than work experience; it serves as a foundation for passionate, curious young professionals who are ready to grow, embrace meaningful challenges, and contribute with purpose. The program is structured to support your development and immerse you in the dynamic environment of international education.If you're eager to contribute to a place where collaboration and innovation thrive, Graded is the right place for you. We believe education transforms lives, and we're looking for interns who share this belief.**Primary Purpose of the Position**The HR Administrative Support Intern supports the financial operations within the Human Resources department while serving as the primary point of contact for individuals seeking HR assistance. This entry-level role combines daily financial tasks, such as processing vendor invoices, tracking departmental expenses, and monitoring the HR budget, with front-facing administrative support. The intern ensures that internal inquiries are appropriately triaged, directed to the correct HR team member, or scheduled for follow-up when immediate assistance is unavailable.**Principle Duties and Responsibilities**HR Front Desk* Act as the initial point of contact for employees, visitors, and external partners seeking assistance from the HR team;* Identify the nature of incoming inquiries (via walk-ins, phone, or email) and direct individuals to the appropriate HR specialist or team member;* Schedule meetings and manage appointments on behalf of HR team members when the relevant staff member is unavailable;* Maintain a professional, welcoming, and confidential environment at the HR front desk.Accounts Payable Support* Review, code, and process HR-related invoices (e.g., benefits providers, recruitment agencies, training vendors, and consultant fees);* Assist in setting up new vendors, routing invoices for approval, and ensuring timely payment processing with the Finance and Procurement team;* Reconcile vendor statements and resolve minor billing discrepancies or inquiry follow-ups.Budget Control & Reporting* Help track monthly HR operating expenses against the approved budget;* Maintain and update internal budget tracking sheets and purchase order logbooks;* Assist in preparing monthly variance reports and financial summaries for HR leadership;* Assist with month-end and year-end financial accruals and closing activities.**Certifications and Education*** Currently enrolled in an Undergraduate degree program (3rd year/Upper-level preferred) in Secretarial, Accounting, HR Operationals, Administration or related areas.**Experience*** familiarity with Totvs will be considered a differential.**Knowledge, Skills and Abilities*** Upper Intermediate-to-Fluent proficiency in English is a must - lower levels will be disregarded;* Basic-to-intermediate proficiency in Microsoft Excel (data entry, basic formulas, VLOOKUP/Pivot Tables are a plus);* familiarity with calendar management (e.g., Google Calendar, Outlook).**Personal Attributes*** High attention to detail;* Strong customer service mindset;* Discretion with confidential HR data;* Clear written/verbal communication.Apply now and start building your future at Graded!### Requirements##### StudiesUniversity education##### LanguagesEnglish - Intermediary### About Graded - The American School of São PauloOverviewGraded is a private, co-educational, non-sectarian, non-profit American day school serving an international community of approximately 1315 students, ages 3-18. The school follows an American curriculum with instruction in English and is accredited in the United States through AdvancED and in Brazil by the Ministry of Education. The school has three divisions:Lower School, K3 to Grade 5Middle School, Grades 6-8High School, Grades 9-12The Lower School consists of the Montessori Pre-primary School (K3-K5) and the Elementary School (Grades 1-5). The High School program is college preparatory, and all graduates receive an American High School Diploma. Seventy-five percent of students earn an International Baccalaureate Diploma. A Brazilian High School Diploma is also offered, and 49% of graduating seniors receive all three.Size201-500 employeesHeadquartersSão Paulo, SP / Morumbi NeighborhoodFounded1920