HR Administrative Support Intern

Graded - The American School of São Paulo; São Paulo; Presencial; BRL 17 000 - 28 000; Tempo parcial

Resumo da oferta

Graded - The American School of São Paulo is seeking an HR Administrative Support Intern to assist with vendor invoices, budget tracking, and front-desk HR support in a dynamic international education setting.

You will triage inquiries, schedule meetings, manage vendor setup, prepare monthly reports, and support month-end close activities while developing a foundation in HR operations.

Qualificações

• Currently enrolled in an Undergraduate degree program (3rd year/Upper-level preferred) in Secretarial, Accounting, HR Operations, Administration or related areas.
• Experience with Totvs will be considered a differential.
• Strong English language skills are required.
• Proficiency in Microsoft Excel (data entry, basic formulas) and calendar management.

Responsabilidades

• HR Front Desk: act as the first point of contact for employees, visitors, and external partners seeking HR assistance.
• Accounts Payable Support: review, code, and process HR-related invoices; assist in setting up vendors and ensuring timely payment.
• Budget Control & Reporting: track monthly HR operating expenses and prepare variance reports for HR leadership.
• Certifications and Education: support ongoing education and training tracking within HR operations.

Conhecimentos

English fluency

Attention to detail

Customer service

Discretion

Clear communication

Formação académica

Undergraduate degree in related area

Ferramentas

Excel

Google Calendar

Outlook

Totvs

Descrição da oferta de emprego

Graded's Internship Program offers more than work experience; it serves as a foundation for passionate, curious young professionals who are ready to grow, embrace meaningful challenges, and contribute with purpose. The program is structured to support your development and immerse you in the dynamic environment of international education. If you're eager to contribute to a place where collaboration and innovation thrive, Graded is the right place for you. We believe education transforms lives, and we're looking for interns who share this belief.

Primary Purpose of the Position

The HR Administrative Support Intern supports the financial operations within the Human Resources department while serving as the primary point of contact for individuals seeking HR assistance. This entry-level role combines daily financial tasks, such as processing vendor invoices, tracking departmental expenses, and monitoring the HR budget, with front-facing administrative support. The intern ensures that internal inquiries are appropriately triaged, directed to the correct HR team member, or scheduled for follow-up when immediate assistance is unavailable.

Principle Duties and Responsibilities

HR Front Desk

• Act as the initial point of contact for employees, visitors, and external partners seeking assistance from the HR team;
• Identify the nature of incoming inquiries (via walk-ins, phone, or email) and direct individuals to the appropriate HR specialist or team member;
• Schedule meetings and manage appointments on behalf of HR team members when the relevant staff member is unavailable;
• Maintain a professional, welcoming, and confidential environment at the HR front desk.

Accounts Payable Support

• Review, code, and process HR-related invoices (e.g., benefits providers, recruitment agencies, training vendors, and consultant fees);
• Assist in setting up new vendors, routing invoices for approval, and ensuring timely payment processing with the Finance and Procurement team;
• Reconcile vendor statements and resolve minor billing discrepancies or inquiry follow-ups.

Budget Control & Reporting

• Help track monthly HR operating expenses against the approved budget;
• Maintain and update internal budget tracking sheets and purchase order logbooks;
• Assist in preparing monthly variance reports and financial summaries for HR leadership;
• Assist with month-end and year-end financial accruals and closing activities.

Certifications and Education

Currently enrolled in an Undergraduate degree program (3rd year/Upper-level preferred) in Secretarial, Accounting, HR Operationals, Administration or related areas.

Experience

• familiarity with Totvs will be considered a differential.

Knowledge, Skills and Abilities

• Upper Intermediate-to-Fluent proficiency in English is a must - lower levels will be disregarded;
• Basic-to-intermediate proficiency in Microsoft Excel (data entry, basic formulas, VLOOKUP/Pivot Tables are a plus);
• familiarity with calendar management (e.g., Google Calendar, Outlook).

Personal Attributes

• High attention to detail;
• Strong customer service mindset;
• Discretion with confidential HR data;
• Clear written/verbal communication.