HR Analyst

Kinsley Power Systems; São Paulo; Hybrid; BRL 60,000 - 90,000; Full time

Job summary

Kinsley Power Systems is seeking a detail-oriented HR Analyst to support payroll and time & attendance administration across LATAM (Brazil and Mexico) and EMEAI (Denmark, Turkey, Russia, Switzerland, and Italy). The role collaborates with HR teams, managers, and external payroll providers to ensure accuracy and compliance.

Responsibilities include preparing payroll inputs, managing time records, generating HR reports, and maintaining employee data across HRIS systems.

Qualifications

• Bachelor’s degree in HR, Business Admin, Finance, or related field.
• Experience in Payroll Administration and Time & Attendance.
• Advanced Excel skills, including Pivot Tables and lookup functions.
• Fluent English and Portuguese; Italian and/or Spanish a plus.

Responsibilities

• Prepare, validate, and coordinate payroll inputs, including time, absences, allowances, and monthly payroll with external providers.
• Administer and maintain time & attendance, vacation, leave, and sickness records.
• Collaborate with Finance to support payroll accounting, transfers, and financial closing activities.
• Prepare headcount reports, HR metrics, and data reconciliations across systems.
• Serve as a primary contact for employees, managers, and auditors on payroll and time management topics.
• Support benefits administration and participate in HR process improvements.

Skills

Advanced Excel

Payroll Administration

Time & Attendance

Multinational payroll coordination

Stakeholder communication

Education

Bachelor's degree in HR/Business/Finance

Tools

HRIS systems

Payroll software

Job description

We are looking for a detail-oriented HR Analyst to support payroll and time & attendance administration across multiple countries in LATAM (Brazil and Mexico) and EMEAI (Denmark, Turkey, Russia, Switzerland, and Italy). This role will be responsible for payroll preparation activities, time and absence management, HR reporting, and employee data administration while partnering closely with HR teams, managers, and external payroll providers.

Key Responsibilities:

• Prepare, validate, and coordinate payroll input data, including working time, absences, allowances, variable compensation, and monthly payroll processing in cooperation with external payroll providers while ensuring accuracy and completeness of employee and payroll-related data in HR systems.


• Administer and maintain time & attendance, vacation, leave, and sickness records.


• Collaborate closely with the Finance Department to support payroll accounting, bank transfers, and quarterly and annual financial closing activities.


• Prepare headcount reports, HR metrics, and data reconciliations across systems to support business and compliance requirements.


• Serve as a primary contact for employees, managers, and internal and external auditors regarding payroll, time management -related topics.


• Support employee benefits administration and participate in payroll, time management, and HR process improvement initiatives and projects.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Finance, Accounting, or a related field.


• Previous experience in Payroll Administration, Time & Attendance Administration, HR Shared Services, or a similar role.


• Advanced Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, reporting, and data analysis.


• Fluent English and Portuguese communication skills, both written and spoken. Italian and/or Spanish communications skills are an advantage.


• Strong analytical skills with a high level of accuracy and attention to detail.


• Ability to manage confidential information with discretion.

Preferred Qualifications:

• Experience supporting payroll and time management processes across multiple countries.


• Experience with HRIS, payroll, and time & attendance systems.

This is an excellent opportunity for a professional who enjoys working with payroll data, time & attendance administration, reporting, and international stakeholders in a dynamic global environment.