HR&Admin Specialist - Brazil

Shining3D; São Paulo; On-site; BRL 120,000 - 180,000; Full time

Job summary

Shining 3D is hiring for an on-site HR professional in São Paulo. The role focuses on recruitment, onboarding, employee relations, payroll support, and compliance with local labor laws. You will also coordinate training and assist with cross-border communications between HQ and Brazil.

Qualifications include 2+ years in HR, fluency in Portuguese and Chinese, and proficiency in MS Office and HRIS systems. English skills are a plus. This is an on-site position based in São Paulo.

Qualifications

• 2+ years of HR experience with knowledge of Brazilian labor laws (CLT).
• Proficiency in Portuguese and Chinese at working level.
• Basic English communication skills are a plus.
• Proficient in MS Office and HRIS systems.
• Strong cross-cultural communication and stakeholder coordination.

Responsibilities

• Manage end-to-end recruitment, including job postings, CV screening, interview scheduling, and background checks.
• Conduct new employee orientation to ensure smooth integration.
• Handle employee inquiries and maintain positive employee relations.
• Ensure HR operations comply with labor laws and local regulations; keep policies up to date.
• Support monthly payroll processing and annual benefits reviews.
• Help organize training programs and track local employees’ training records and development plans.
• Oversee daily office operations, including vendor management and office supplies procurement.
• Assist with local compliance filings, such as company registration, tax, and business license renewals.
• Act as a communication bridge between HQ and Brazilian teams, assisting with translation of key documents.

Skills

HR experience

Portuguese proficiency

Chinese proficiency

English proficiency

MS Office

HRIS systems

Cross-cultural communication

Attention to detail

Multitasking

Education

Bachelor’s degree in HR or related field

Tools

HRIS systems

Job description

While this is an on-site position based in São Paulo, applications from candidates currently residing in the city are highly preferred. Full professional proficiency in Portuguese is mandatory. Proficiency in English or Chinese is a plus.

OUR COMPANY:

Shining 3D is a world-class technology company offering 3D digital solutions with offices in China, Germany, and U.S.. Shining 3D’s technology spans cover every 3D imaging process and technology with innovative solutions, including: 3D scanning, reverse engineering, inspection, styling, design, analysis, digital manufacturing, and health care applications. Our wide range of products and services as well as our advanced training program are intended for companies in a wide array of markets, including, but not limited to: consumer-end products, automotive, aerospace, dental, biomechanics, education, heritage preservation & architecture, and multimedia industries, among others.

Shining 3D has developed and sells, both directly and indirectly, 3D scanners, photogrammetry systems and 3D printers.

For more information, please visit SHINING 3D on the web at www.shining3d.com.

KEY RESPONSIBILITIES:

Human Resources (80%):

Recruitment & Onboarding:

• Manage end-to-end recruitment, including job postings, CV screening, interview scheduling, and background checks.
• Conduct new employee orientation to ensure smooth integration.

Employee Relations & Compliance:

• Handle employee inquiries and maintain positive employee relations.
• Ensure HR operations comply with labor laws and local regulations; keep policies up to date.
• Support performance appraisal processes, disciplinary procedures, and offboarding.

Compensation & Benefits Administration:

• Support monthly payroll processing, social security contributions, and annual benefits reviews.

Training & Development:

• Help organize training programs based on business needs.
• Track local employees’ training records and development plans.

Administrative Support (20%):

Office Operations:

• Oversee daily office operations, including vendor management (cleaning, security), equipment maintenance, and office supplies procurement.
• Support local business travel arrangements, meeting coordination, and reception of visitors.

Documentation & Compliance:

• Maintain employee records and administrative documents, ensuring data accuracy and confidentiality.
• Assist with local compliance filings, such as company registration, tax, and business license renewals.

Cross-Cultural Communication:

• Act as a communication bridge between HQ and Brazilian teams, assisting with translation of key documents, meeting minutes, and internal announcements.
• Foster cultural understanding and collaboration between HQ and the Brazil team.

SKILLS WE ARE SEEKING:

• Bachelor’s degree or higher in Human Resources, Business Administration, or a related field.
• 2+ years of experience in HR, with solid knowledge of Brazilian labor laws (CLT).
• Proficiency in Portuguese and Chinese (all skills at working level). Basic English communication skills are a plus.
• Proficient in MS Office and HRIS systems.
• Excellent cross-cultural communication skills with the ability to coordinate multiple stakeholders effectively.
• High sense of responsibility, attention to detail, and ability to handle multiple tasks independently.