Finance Administrative - Bilingual

useinsider.com; São Paulo; On-site; BRL 67,000 - 134,000; Full time

Benefits offered by this job

Access to 16,000+ online courses

Paid Spotify account subscription

Diverse and inclusive environment

Hybrid working model

Industry-shaping tech

Job summary

A leading technology platform in São Paulo is seeking an Office Management professional to oversee supplier negotiations, budget management, and office inventory control. The ideal candidate should have a degree in Finance or Business, possess strong organizational skills, and be fluent in English. This hybrid role allows for both in-office and remote work, fostering a diverse and inclusive environment. Join a team committed to setting the benchmark in the tech industry and developing innovative solutions for customer experiences.

Qualifications

• Up to 2 years of experience in similar roles or a new graduate eager to learn.
• Good understanding of invoicing processes.
• Experience with office management and facilities.
• Detail-oriented and highly organized
• Understanding of invoicing processes and platforms like NetSuite
• Experience with office management and facilities
• Advanced English proficiency (daily use and interviews in English)
• Ability to communicate with stakeholders in a fast-paced startup

Responsibilities

• Negotiate with suppliers for the best proposals.
• Control budget requests and office inventory.
• Manage service provider contracts and maintenance requests.
• Register and control entry/exit of vendors.
• Track fixed assets (laptops, furniture, printers, etc.).
• Develop and enforce internal policies (reimbursements, travel, asset replacement).
• Manage contracts with service providers (cleaning, IT, etc.).
• Coordinate building and maintenance requests.
• Update and provide company certificates as needed (often requested by sales).
• Record accounts payable and receivable and assist with overdue collections.
• Assist in preparing financial reports.
• Organize and archive documents (physical and digital).
• Support audits and onboarding/offboarding of employees (building access).
• Support corporate events.

Skills

Detail-oriented

Proactive approach

Advanced English proficiency

Office management

Strong organizational skills

Education

Degree in Finance, Business, or Management

Tools

NetSuite

Office management software

Job description

Before jumping into all the information about the role and what you can bring to the table, let us introduce ourselves real quick.

About us

Insider One is the #1 platform that brings everything marketing and customer engagement teams need in one place so they can reach their peak potential and become unstoppable.

Our story began with six desks and a vision to create a single platform to make industry‑first technologies and emerging channels accessible to marketers worldwide. Today, Insider One is powered by 1,500+ team members representing 50+ nationalities across 30+ offices. With AI at its core and an integrated Customer Data Platform (CDP), Insider One unites data, personalization, and journey orchestration across the most extensive set of natively supported channels, including WhatsApp, SMS, Email, Web, App, and Site Search.

We recently raised one of the largest funding rounds in the industry, a $500M Series E led by General Atlantic. We are backed by top‑notch investors, including Sequoia Capital, QIA, Riverwood, and Endeavor Catalyst, and trusted by 2000+ customers from high‑growth startups to the most prestigious Fortune 500 companies such as Samsung, Nike, L’Oreal, Singapore Airlines, Nestlé, Nissan, Lenovo, Puma, IKEA, Allianz, Domino’s, and the list goes on.

Insider One was congratulated for becoming one of the only woman‑founded, women‑led B2B SaaS unicorns in the world. Loved by customers, recognized by analysts, we are the only vendor recognized as the #1 leader in all the capabilities marketing and customer engagement teams need. Don’t just take our word for it – see for yourself. We consistently outperform and continue our leadership, and the results speak for themselves.

From day one, Insider One’s mission has not only been to build a world‑class product company, but also to create one of the most socially progressive technology communities in the world. Through our social responsibility initiatives like 100 Social Responsibility Projects, AI Training for Teachers, Code Academy, SheCodes, SheLeads, and SheMarkables, our community has committed to scaling its impact on our communities across 30+ countries, driving initiatives in health, education, farming, animal rights, and increasing women’s representation in STEM.

Behind all these achievements is an exceptionally talented, visionary team of overachievers that moves fast and agile, creating cutting‑edge products, and focuses on making an impact. If you want to be a part of this journey, just keep reading.

What You Will Do

• Negotiate with suppliers to get the best proposal for services or products.
• Control budget requests and ensure they are accurate.
• Monitor, control, and request office inventory of materials and supplies.
• Register and control the entry and exit of vendors.
• Control and catalog the company's fixed assets (laptops, furniture, printers, etc.).
• Develop and ensure internal policies (reimbursements, travel, asset replacement, etc.).
• Manage service provider contracts (cleaning, air conditioning maintenance, IT, etc.).
• Request and follow up on building and corrective maintenance (cleaning, air conditioning maintenance, IT, etc.).
• Update, monitor, and provide company certificates (usually requested by sales).
• Control and record accounts payable and receivable.
• Support the collection of overdue client payments.
• Assist in the preparation of financial reports.
• Organize and archive physical and digital documents.
• Support audits.
• Manage onboarding and offboarding of employees, including building access.
• Support corporate events.

What You Will Need

• Hold or are finishing a degree in Finance, Business, Management, or a related field
• Are a fast learner with a proactive, dynamic, and self‑directed approach
• Have up to 2 years of experience in similar roles or are a new graduate eager to learn
• Are detail‑oriented and highly organized
• Have a good understanding of how invoicing works, including processes through platforms like municipal systems or NetSuite
• Have experience with office management and facilities
• Possess advanced English proficiency (you will use it daily, and we will also have interviews in English)
• Enjoy working in a multicultural environment and can communicate effectively with internal and external stakeholders in a fast‑paced startup environment

What We Offer

• We offer many hard and soft skills training opportunities to help you improve and challenge yourself. You’ll have access to 16,000+ online courses taught by real‑world professionals on the LinkedIn Learning platform to satisfy your hunger for knowledge.
• You’ll have space to share your skills through training and workshops if you wish. Sharing is caring!
• We’ll provide you with a paid Spotify account subscription, so you can cozy up in your headset cocoon whenever you want.
• You’ll have a chance to work in an international, diverse, and inclusive environment.
• Our working model embraces the best of both worlds with a delightful hybrid approach, where we head to the office three times a week to foster creativity, collaboration, and a vibrant team spirit.
• You’ll be part of an industry that’s shaping the future of customer experiences.
• Don’t believe us? Just ask Google.

R$0 - R$0 a month

We aren't just hiring for a position; we are hiring for a mission — a mission to build a lasting legacy that will set the benchmark for the most progressive tech companies out there. To do this, we are looking for exceptional talent to join a community of good‑hearted individuals who take high ownership and are relentlessly driven to go the extra mile. If this sounds like who you are and where you aspire to be, we are excited to meet you.

We provide equal opportunity in a zero‑discrimination workplace and not just welcome but also embrace everyone without regard to sex, race, color, nationality, religion, gender identity, sexual orientation, disability status, citizenship, or marital status.

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