Secretary / Administrative Assistant

Integration Consulting; São Paulo; Hybrid; BRL 42,000 - 54,000; Full time

Job summary

Integration Consulting seeks an experienced Executive Secretary/Administrative Assistant in São Paulo. Hybrid role (Itai m Bibi) with three days in the office weekly. You will assist executives with calendars, events, travel, and expenses, and support the administration team with meeting logistics.

The ideal candidate holds a Bachelor's degree, fluent English, and proficiency in Office tools. Strong organization, communication, and teamwork will be essential to thrive in a fast-paced,

Qualifications

• Previous experience as Executive Secretary / Administrative Assistant.
• Bachelor's degree required.
• Advanced English.
• Office - Excel, Power Point, Word.
• Responsible, organized, proactive, communicative, and diligent with deadlines and processes.
• Ability to work in a team.
• Flexibility.
• Ownership mindset and initiative.

Responsibilities

• Assist executives with agendas, events and travel arrangements.
• Submit all expenses in the system and manage related processes.
• Support administrative area with room bookings and meeting schedules.
• Coordinate schedules for executives in Brazil and abroad.

Skills

Executive Secretary

Advanced English

Education

Bachelor's degree

Tools

Office Suite: Excel, PowerPoint, Word

Job description

Integration’s São Paulo Office

is seeking candidates to be part of our multi-functional and international teams of hands-on professionals inside the Corporate Area.

Location: Itaim Bibi (hybrid system - 3 days in the office per week)

The professional will be responsible for assist executives dealing with agendas, events, travel subject, submit all the expenses (in the system) and support ADM area with rooms and meetings schedule.

Will also be responsible for assist executives in Brazil or other countries dealing with agendas, events, travel subject, submit all the expenses (in the system).

We recruit, train and develop professionals who offer a strong and authentic balance between technical expertise and fit with Integration’s Culture. And we seek professionals with the following skills and experience:

• Previous experience as Executive Secretary / Administrative Assistant
• Bachelor's degree
• Advanced English.
• Office - Excel, Power Point, Word
• Responsible, organized, proactive, communicative, and diligent with deadlines and processes.
• Ability to give and receive regular feedback.
• Ability to work in a team
• Speed in executing tasks and speed in responding to demands and/or inquiries.
• Flexibility.
• Quality in delivery and attention to detail.
• Know how to deal with senior professionals, adapting communication with each of them (not a pattern).
• Strong desire to learn and a high level of curiosity.
• Ownership mindset. Ability to understand your unique space and take action.