Secretary / Administrative Assistant

Integration Consulting; São Paulo; Hybrid; BRL 56,000 - 100,000; Full time

Job summary

Integration Consulting’s São Paulo office in Itaim Bibi is seeking an Executive Secretary/Administrative Assistant to join multi-functional, international teams. The role supports executives with agendas, events, travel, expenses, and room/meeting scheduling in a hybrid setting (3 days in the office per week).

Candidates should have a bachelor's degree, advanced English, and experience as an Executive Secretary or Administrative Assistant.

Qualifications

• Previous experience as Executive Secretary / Administrative Assistant.
• Bachelor's degree.
• Advanced English.
• Office - Excel, Power Point, Word.
• Responsible, organized, proactive, communicative, and diligent with deadlines and processes.
• Ability to give and receive regular feedback.
• Ability to work in a team.
• Speed in executing tasks and speed in responding to demands and/or inquiries.
• Flexibility.
• Quality in delivery and attention to detail.
• Know how to deal with senior professionals, adapting communication with each of them (not a pattern).
• Strong desire to learn and a high level of curiosity.
• Ownership mindset. Ability to understand your unique space and take action.

Responsibilities

• Assist executives dealing with agendas, events, travel matters, and submit all expenses in the system.
• Support ADM area with rooms and meetings schedules.
• Collaborate with executives in Brazil or other countries on agendas, events, and travel Subject.
• Work within Integration’s multi-functional and international teams in the Corporate Area.

Skills

Advanced English

Teamwork

Proactive

Attention to detail

Executive support

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Integration’s São Paulo Office is seeking candidates to be part of our multi-functional and international teams of hands‑on professionals inside the Corporate Area.

Location: Itaim Bibi (hybrid system - 3 days in the office per week)

The professional will be responsible for assist executives dealing with agendas, events, travel subject, submit all the expenses (in the system) and support ADM area with rooms and meetings schedule.

Will also be responsible for assist executives in Brazil or other countries dealing with agendas, events, travel subject, submit all the expenses (in the system).

We recruit, train and develop professionals who offer a strong and authentic balance between technical expertise and fit with Integration’s Culture. And we seek professionals with the following skills and experience:

• Previous experience as Executive Secretary / Administrative Assistant
• Bachelor's degree
• Advanced English.
• Office - Excel, Power Point, Word
• Responsible, organized, proactive, communicative, and diligent with deadlines and processes.
• Ability to give and receive regular feedback.
• Ability to work in a team
• Speed in executing tasks and speed in responding to demands and/or inquiries.
• Flexibility.
• Quality in delivery and attention to detail.
• Know how to deal with senior professionals, adapting communication with each of them (not a pattern).
• Strong desire to learn and a high level of curiosity.
• Ownership mindset. Ability to understand your unique space and take action.