CONSULTOR DE EVENTOS

Bcd-e53600d2; São Paulo; Presencial; BRL 67.000 - 100.000; Jornada completa

Descripción de la vacante

BCD is seeking a Events Consulting professional to manage data accuracy, budgeting reconciliation, and final billing across event programs. You will input spend data into StarCite, verify budgets, and ensure invoices align with contracts and client requirements.

The role involves coordinating with planning leads and the accounting team to produce precise final invoices and financial summaries, including revenue adjustments when necessary.

Formación

• Data entry and reporting accuracy across budgets and spend.
• Quality control of final budgets for accuracy in spend and savings reporting.
• Prepare final labor reports and reconcile program ledgers.

Responsabilidades

• Enter spend and cost savings data into StarCite meeting management tool.
• Quality control of final budgets for accuracy in spend and savings reporting.
• Enter final billing budget into Maconomy.
• Prepare final closing invoices and journal entries as required.
• Identify revenue variances between original and final bill and resolve discrepancies.
• Assist with final billing and reporting to clients.

Conocimientos

Data entry

Budget reconciliation

Financial reporting

Billing

Communication

Herramientas

StarCite

Maconomy

Analytix

Descripción del empleo

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CONSULTOR DE EVENTOS

Date: Oct 29, 2026

Company: BCD

Job Specific Essential Duties & Responsibilities:

Data Accuracy & Reporting

• Spend and cost savings data entry into StarCite meeting management tool.
• Quality control of final budgets for accuracy in spend and savings reporting.
• Enter final billing budget into Maconomy
• Complete final reconciliation of program ledger and update Analytix reporting to reflect final financial summary document
• Prepare final labor reports
• Identify revenue variances between original and final bill
• Identify billing opportunities to maximize revenue
• Monitor group balance transactions and make additional revenue adjustments as necessary
• Prepare final closing invoice in Maconomy and close program
• Prepare journal entries, job reallocations, revenue adjusting entries and invoices as required
• Resolve billing discrepancies with vendors
• Evaluate the accuracy and completeness of on-site billing
• Reconcile all vendor invoices against on-site billing documents and purchase agreements
• Review vendor invoices and compare against vendor contracts to ensure accuracy.

Project Management

• Manage billing reconciliation process for meeting and event expenditures.
• Work with planning leads to produce accurate final invoices.
• Execute payments within client guidelines and policies.
• Perform audit and file close out procedures within customer required timeline.
• Prepare final billing according to client and internal guidelines. Review with the Program Manager and Account Executive and make changes as necessary.

Communication

• Manage and track discrepancies, discounts and/or credits and communicate as necessary.
• Ensure all required financial documentation is uploaded to customer meeting management system.
• Provide client with necessary backup and documentation upon request.