CONSULTOR DE EVENTOS

BCD Meetings & Events; São Paulo; On-site; BRL 80,000 - 120,000; Full time

Job summary

BCD Meetings & Events in São Paulo is seeking a detail-oriented billing and finance associate to support data accuracy and reporting for meetings and events. You will enter spend data, manage final budgets, and perform reconciliations across StarCite, Maconomy, and Analytix while ensuring compliance with client guidelines.

Responsibilities include identifying revenue variances, preparing final invoices, and coordinating with planning leads to produce accurate billing documents and close out

Qualifications

• Experience with billing processes and financial data entry.
• Experience in data accuracy and reporting.
• Strong attention to detail and ability to handle large datasets.

Responsibilities

• Spend and cost data entry into StarCite meeting management tool.
• Quality control of final budgets for accuracy in spend and savings reporting.
• Enter final billing budget into Maconomy.
• Complete final reconciliation of program ledger and update Analytix reporting to reflect final financial summary document.
• Prepare final labor reports and closing invoices.
• Identify revenue variances and billing opportunities to maximize revenue.
• Prepare journal entries, job reallocations and revenue adjusting entries as required.
• Reconcile vendor invoices against contracts and ensure accuracy.

Job description

Job Specific Essential Duties & Responsibilities

Data Accuracy & Reporting

• Spend and cost savings data entry into StarCite meeting management tool.
• Quality control of final budgets for accuracy in spend and savings reporting.
• Enter final billing budget into Maconomy
• Complete final reconciliation of program ledger and update Analytix reporting to reflect final financial summary document
• Prepare final labor reports

Billing

• Identify revenue variances between original and final bill
• Identify billing opportunities to maximize revenue
• Monitor group balance transactions and make additional revenue adjustments as necessary
• Prepare final closing invoice in Maconomy and close program
• Prepare journal entries, job reallocations, revenue adjusting entries and invoices as required

Supplier Partnerships

• Resolve billing discrepancies with vendors
• Collect all hotel commissions due
• Evaluate the accuracy and completeness of on-site billing
• Reconcile all vendor invoices against on-site billing documents and purchase agreements
• Review vendor invoices and compare against vendor contracts to ensure accuracy.

Project Management

• Manage billing reconciliation process for meeting and event expenditures.
• Work with planning leads to produce accurate final invoices.
• Execute payments within client guidelines and policies.
• Perform audit and file close out procedures within customer required timeline.
• Prepare final billing according to client and internal guidelines. Review with the Program Manager and Account Executive and make changes as necessary.

Communication

• Manage and track discrepancies, discounts and/or credits and communicate as necessary.
• Ensure all required financial documentation is uploaded to customer meeting management system.
• Provide client with necessary backup and documentation upon request.