Bilingual Personal Assistant

Globaltize; Rio de Janeiro; Ibrido; BRL 72.000 - 108.000; Tempo pieno

Descrizione del lavoro

Globaltize is seeking a proactive bilingual Personal Assistant to the CEO in Brazil. This full-time role combines remote administrative support with local errands and property coordination, coordinating with the US-based Executive Assistant to keep daily operations organized.

You will manage calendars, travel, presentations, vendor communications, and data management using PowerPoint and Excel. Fluency in English and Portuguese/Spanish is required, with 3–5 years in executive support and a

Competenze

• 3–5 years of experience as a Personal Assistant, Executive Assistant, or administrative coordinator supporting executive leadership.
• Based in Brazil, preferably near Rio de Janeiro, with ability to handle local errands and property needs.
• Strong proficiency in Microsoft Office, especially PowerPoint formatting and Excel data organization and charting.

Mansioni

• Personal & executive support: manage calendars, inboxes, appointments, travel, reservations, errands, purchases, and events.
• Administrative coordination: track tasks, deadlines, expenses, vendor communications, and investor meeting logistics.
• Presentations & research: prepare polished PowerPoint decks, maintain spreadsheets, and use AI tools for research and drafting.
• Property & local operations: coordinate apartment prep, cleaners, maintenance, airport logistics, and local service providers.
• Executive collaboration: coordinate with the US-based EA and provide regular progress updates.

Conoscenze

English fluency

Portuguese/Spanish fluency

Strumenti

Microsoft Office

PowerPoint

Excel

AI-powered research tools

Descrizione del lavoro

Bilingual Personal Assistant (Spanish/Portuguese)

Work Hours: Full-Time (40 hours/week)

Schedule/Timezone: Monday to Friday, 10:00 AM - 6:00 PM PST

About the Role

We’re seeking a proactive, highly organized, and discreet Personal Assistant to the CEO to manage personal commitments, executive administration, business logistics, and local property coordination in Brazil.

This role combines remote administrative support with occasional in-person errands and property oversight. You’ll work closely with the CEO and their US-based Executive Assistant to keep daily operations organized and running smoothly.

Key Responsibilities

• Personal & Executive Support: Manage calendars, inboxes, appointments, travel arrangements, reservations, personal errands, purchases, and special events.
• Administrative Coordination: Track tasks and deadlines, organize expenses and records, coordinate meetings, manage routine vendor communications, and assist with investor meeting logistics.
• Presentations & Research: Prepare polished PowerPoint presentations, maintain Excel spreadsheets and data charts, and use AI tools for research, information synthesis, and drafting.
• Property & Local Operations: Coordinate apartment preparation, cleaners, maintenance, airport logistics, and local service providers; conduct occasional in-person errands and property visits.
• Executive Collaboration: Coordinate with the US-based Executive Assistant, provide regular progress updates, and proactively follow through on pending tasks.

Requirements

• Fluent in English and Portuguese/Spanish, both written and spoken.
• 3–5 years of experience as a Personal Assistant, Executive Assistant, or administrative coordinator supporting executive leadership.
• Based in Brazil, preferably in or near Rio de Janeiro, with the ability to handle local errands and property-related needs.
• Strong proficiency in Microsoft Office, particularly PowerPoint presentation formatting and Excel data organization and charting.
• Familiarity with AI-powered research and writing tools.
• Excellent organizational, communication, problem‑solving, and time‑management skills, with strong discretion and independent judgment.
• Reliable high‑speed internet, a professional home office setup, and experience working with international teams across time zones.

This role combines remote work with local, in‑person responsibilities. Flexibility for occasional evening or weekend needs may be required, with schedules coordinated in advance where possible. All expenses and commitments must follow established approval limits.

Why Join Us?

This role offers a full‑time remote opportunity supporting US‑based executive leadership within a structured schedule. You will work closely with an international team while taking ownership of high‑impact administrative and personal support tasks. It is an ideal position for a self‑motivated professional who thrives on keeping executive operations running seamlessly.