Operations & Client Services Coordinator

Jobgether; Brazil; Remote; BRL 34,000 - 62,000; Part time

Benefits offered by this job

Remote work

Part-time schedule

Weekday flexibility

Broad responsibilities

Ownership and autonomy

Job summary

Jobgether on behalf of a partner company in Brazil seeks an Operations & Client Services Coordinator. This remote, part-time role blends client support, administrative coordination, technology assistance, and executive support.

You will handle billing follow-ups, contract renewals, calendar management, and records across systems, while flagging issues to leadership. A proactive, detail-oriented professional who communicates well and adapts quickly will thrive.

Qualifications

• Excellent written and spoken English.
• Experience in operations, administration, executive assistance, customer service, or a related support function.
• Strong client service skills and the ability to handle inquiries professionally.
• Proficiency with Google Workspace and digital tools.
• Excellent organizational and time-management skills.
• Strong attention to detail with records and reports.
• Proactive problem-solving and sound judgment.
• Ability to work autonomously with minimal supervision.
• Professional discretion with confidential information.
• Reliable availability Monday–Friday.

Responsibilities

• Support client services, billing follow-ups, and contract renewals.
• Coordinate operational workflows and maintain records across systems.
• Assist with compensation changes, time-tracking, and payroll preparation.
• Provide administrative support and coordinate executive calendars and emails.
• Troubleshoot routine account issues and manage user accounts in Google Workspace.
• Draft emails, conduct research, and follow up on tasks for the executive team.

Skills

English

Operations

Administration

Customer service

Google Workspace

Organization

Time management

Attention to detail

Problem-solving

Autonomy

Discretion

Weekday availability

Tools

Google Workspace

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Operations & Client Services Coordinator based in Brazil.

Support the smooth day-to-day running of business operations in a remote, part-time role combining client services, administrative coordination, technology support, and executive assistance. You will serve as a key point of contact for client inquiries, billing follow-ups, contract renewals, and operational issues, ensuring requests are handled promptly and professionally. Working closely with internal teams and executive leadership, you will maintain accurate records, coordinate essential workflows, and help identify potential problems before they escape. You will also manage calendars, inboxes, user accounts, and recurring administrative tasks. This opportunity is ideal for a proactive, detail-oriented professional who communicates confidently, adapts quickly to new technologies, and takes ownership of responsibilities. The role offers a consistent weekday schedule within a remote environment that values reliability, discretion, and independent problem solving.

Accountabilities

You will help maintain efficient business operations while delivering responsive client support and reliable administrative assistance to the executive team. Your responsibilities will include:

• Client services: Respond to client questions regarding billing, accounts, schedules, contracts, and services, ensuring clear and professional communication.

• Payment and renewal follow-ups: Monitor delayed, declined, or failed payments and track upcoming contract renewals to ensure timely follow-up.

• Issue coordination: Work with relevant internal teams to resolve client concerns and elevate sensitive, unusual, or urgent matters to leadership.

• Operational reporting: Review operational reports, identify items requiring attention, and follow up on missing information, inconsistencies, and potential issues.

• Record management: Maintain accurate and up-to-date client, employee, billing, and operational records across company systems.

• Compensation and payroll support: Track compensation changes, client credits, and important employee conversations, while assisting with time-tracking corrections and payroll preparation.

• Administrative operations: Support recurring administrative processes, special projects, and other operational tasks as needed.

• Technology administration: Create and maintain email addresses, user accounts, team access permissions, and Google Workspace groups.

• Basic technical support: Troubleshoot routine account and technology issues, maintain accurate system information, and learn new software-based workflows.

• Executive assistance: Manage calendars, appointments, and meeting schedules; organize executive inboxes; and identify urgent or time-sensitive messages.

• Communication and follow-up: Assist with drafting emails, conducting research, tracking follow-up items, and providing general administrative support to executive team members.

• Confidentiality and accountability: Handle sensitive information discreetly, complete tasks accurately, and ensure important responsibilities are addressed without constant reminders.

Requirements

The ideal candidate is organized, dependable, and comfortable balancing client communication with operational and executive support responsibilities. They should demonstrate sound judgment, strong attention to detail, and the ability to work independently in a remote environment. Key qualifications include:

• Excellent written and spoken English, with the ability to communicate professionally with clients, colleagues, and leadership.

• Experience in operations, administration, executive assistance, customer service, or a related support function.

• Strong client service skills and the ability to handle inquiries, follow-ups, and sensitive situations professionally.

• Proficiency with Google Workspace and confidence using digital tools, managing user accounts, and learning new platforms quickly.

• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.

• Strong attention to detail when maintaining records, reviewing reports, and handling administrative or financial information.

• Proactive problem-solving skills and good judgment when determining which issues to resolve independently and which to escape.

• Ability to work autonomously, take ownership of responsibilities, and maintain consistent performance without frequent supervision.

• Professional discretion when handling confidential client, employee, payroll, and executive information.

• Reliable availability and responsiveness from Monday through Friday, with the ability to maintain a consistent weekday schedule.

Experience with billing, payroll, accounts receivable, remote teams, or service-based businesses is beneficial but not required.

Benefits

• Remote work: Work remotely without a requirement to work from a physical office.

• Part-time schedule: 20-25 hours per week.

• Weekday flexibility: Exact working hours may offer some flexibility, provided you maintain consistent availability and reliable responsiveness Monday through Friday.

• Broad responsibilities: Gain experience across client services, business operations, technology administration, and executive support.

• Ownership and autonomy: Opportunity to manage responsibilities independently and contribute directly to smooth business operations.

• Compensation: Salary or hourly pay rate is not specified in the job description.

• Additional benefits: Healthcare, paid time off, and other benefits are not specified.

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