Administrative Specialist

Keeta; São Paulo; Presencial; BRL 40.000 - 55.000; Tempo integral

Resumo da oferta

A leading company is seeking an Administrative Specialist to manage office operations, ensure high-quality services, and optimize costs. The ideal candidate will have a Bachelor's degree, strong communication skills, and experience in administrative management. This full-time role requires problem-solving abilities and teamwork to thrive in a dynamic environment.

Qualificações

• Minimum three years in administrative management or engineering infrastructure.
• Fluent in English; knowledge of Brazil’s policies and regulations.

Responsabilidades

• Manage office spaces, equipment, and administrative affairs.
• Oversee supplier management and budget planning.
• Cultivate communication with internal and external partners.

Conhecimentos

Communication

Problem Solving

Teamwork

Organizational Skills

Coordination Skills

Formação académica

Bachelor's Degree

Descrição da oferta de emprego

Direct message the job poster from Keeta

• A bachelor's degree or higher education is required. Those majoring in administrative management, engineering construction, or related majors will be given priority, and fluent English skills are essential.
• A minimum of three years of work experience in administrative management or engineering infrastructure-related fields is needed. Candidates with team management experience will be preferred.
• Have a good command of Brazil’s policies, regulations, and culture. Possess excellent communication skills and a strong sense of teamwork.
• Possess outstanding organizational and coordination skills, along with excellent problem-solving acumen, and be capable of thriving under significant work pressure.

JD:

• Spearhead the day-to-day management of office spaces, environmental conditions, equipment, facilities, and administrative affairs. Assume full accountability for delivering high-quality on-site services, ensuring seamless operations and a conducive work environment.
• Take charge of the end-to-end management of office-related activities, including leasing negotiations, interior decoration projects, and relocation processes. Proactively anticipate and fulfill the dynamic space requirements of the business, driving operational efficiency and growth.
• Implement a comprehensive supplier management framework, overseeing daily interactions, conducting in-depth regular evaluations, and performance assessments. Leverage insights from these reviews to enhance service quality, streamline processes, and elevate the overall standard of on-site operations.
• Lead the annual budget planning process, including formulation, adjustment, and meticulous management of daily administrative expenses. Analyze expenditure patterns with a strategic mindset, identifying opportunities for cost optimization and implementing targeted measures to reduce overheads without compromising service levels.
• Cultivate and sustain robust communication channels with internal business units and external partners, such as government agencies, property owners, and prominent property management companies. Foster collaborative relationships to facilitate information sharing, address challenges promptly, and drive mutual success.
• Demonstrate exceptional agility and resourcefulness in handling a diverse range of impromptu and unforeseen issues. Employ innovative problem-solving techniques to resolve situations efficiently, minimizing disruptions and safeguarding the smooth running of operations.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Information Services

Referrals increase your chances of interviewing at Keeta by 2x

Sign in to set job alerts for “Administrative Specialist” roles.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.