Administrative & Finance Specialist

PQE Group; São Paulo; Híbrido; BRL 60 000 - 90 000; Tempo integral

Resumo da oferta

PQE Group is seeking an Administrative & Finance Specialist to support our Brazil operations from Consolação, São Paulo. This role acts as the interface with external accounting/tax providers, banks, vendors, and international stakeholders, combining finance routines with administrative tasks in a hands-on, proactive environment.

The position is hybrid, based in Consolação, with regular office presence and coordination with HQ.

Qualificações

• Degree in Business Administration, Finance, Accounting, Economics or related field.
• Experience in administrative and/or financial roles.
• Hands-on with bank reconciliation and financial controls.
• Experience with external accounting and tax providers is desirable.
• Fluent or advanced English is mandatory, with international stakeholders.

Responsabilidades

• Act as main interface with external accounting and tax firms for monthly and statutory activities.
• Review and follow up on accounting and tax deliverables from external providers.
• Liaise with banks and financial institutions as needed.
• Support internal/external audits by gathering documentation.
• Prepare and issue customer invoices and manage accounts receivable.

Conhecimentos

Fluent English

Excel

Organizational skills

Communication

Multitasking

Formação académica

Bachelor's degree in Business Administration, Finance, Accounting, Economics

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Are you ready to join a world leader in the exciting and dynamic fields of the Pharmaceutical and Medical Device industries? PQE Group has been at the forefront of these industries since 1998, with 40 subsidiaries and more than 2000 employees in Europe, Asia and the Americas.

We are looking for an Administrative & Finance Specialist to support our local operations in Brazil, acting as a key interface between the company, our external accounting and tax providers, banks, vendors, and international stakeholders. This position combines financial routines, administrative activities, and office management, requiring a hands-on, organized, and proactive professional who is comfortable working in a dynamic and international environment.

This is a hybrid position based in Consolação - São Paulo, SP, with regular presence at the office and interaction with local and international stakeholders.

You will be responsible for:

Finance & Accounting

• Act as the main interface with external accounting and tax firms, providing documentation, clarifications, and information required for monthly and statutory activities.
• Review and follow up on accounting and tax-related deliverables prepared by external providers.
• Liaise with banks and other financial institutions when necessary.
• Support internal and external audits by gathering and organizing required documentation.
• Maintain strong communication and collaboration with Headquarters.
• Prepare and issue customer invoices, ensuring accuracy and compliance with contractual and tax requirements.
• Manage accounts receivable and credit collection activities, monitoring outstanding balances and following up with customers on overdue payments.
• Maintain accurate records of payments, outstanding receivables, and collection status.
• Liaise with customers and internal stakeholders to resolve billing discrepancies and payment-related issues.
• Support cash flow forecasting by providing visibility on expected customer payments and overdue receivables.

Administration & Office Management

• Manage office supplies, including inventory control, purchasing, and coordination with suppliers.
• Support the day-to-day administrative needs of the São Paulo office.
• Manage relationships with external vendors and service providers, including quotations, documentation, and follow-ups.
• Coordinate administrative matters involving external stakeholders and international teams.
• Support the organization and maintenance of office documentation and records.
• Assist with other administrative and operational activities as required.

About you:

• Degree in Business Administration, Finance, Accounting, Economics, or a related field.
• Previous experience in administrative and/or financial roles.
• Hands-on experience with bank reconciliation and financial controls.
• Experience interacting with external accounting and tax providers is highly desirable.
• Fluent or advanced English is mandatory, as the position will have regular interaction with international stakeholders.
• Good knowledge of Microsoft Office, particularly Excel.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow up on activities independently.
• Good communication and interpersonal skills.
• Proactive, hands-on, and problem-solving mindset.

Working at PQE Group

As a member of the PQE team, you will be part of a challenging, multicultural company that values collaboration and innovation. PQE Group gives you the opportunity to work on international projects, improve your skills and interact with colleagues from all corners of the world.

If you are looking for a rewarding and exciting career, PQE Group is the perfect place for you.