Administrative Assistant – Physical Therapy

Virtustant; Brasil; Remote; BRL 152.000 - 265.000; Teilzeit

Zusammenfassung

Virtustant is seeking an organized Administrative Assistant to support the business owner and Operations Manager remotely. The role involves handling human resources documents, employee contracts, and internal communications while managing multiple tasks without constant supervision.

Ideal candidates have 3–5 years in administration, experience with US-based companies, strong English and Spanish communication, and excellent organizational skills.

Qualifikationen

• 3–5 years of experience as an Administrative Assistant or similar role.
• Experience with United States–based companies preferred.
• Experience providing direct support to business owners or senior managers.
• Excellent English communication skills, written and verbal.
• Spanish proficiency.
• Experience handling administrative documentation and coordinating internal tasks.
• Strong organizational and time-management skills.
• Attention to detail and ability to work independently.

Aufgaben

• Assist with preparing, organizing, and maintaining employee contracts and HR documents.
• Provide direct administrative support to the business owner and Operations Manager.
• Coordinate daily administrative tasks and maintain efficient internal workflows.
• Maintain accurate records and organized digital files.
• Manage follow-ups and track pending tasks to meet deadlines.
• Monitor Slack and Asana for assignments and communications.
• Respond promptly to requests and adjust priorities as needed.
• Identify administrative needs and suggest process improvements.

Kenntnisse

Administrative experience

US-based experience

Executive support

English proficiency

Spanish proficiency

Document management

Organizational skills

Time management

Tools

Slack

Asana

Jobbeschreibung

Job Title: Administrative Assistant

About The Company

Our client is a sports physical therapy and performance training business operating across two locations.

Job Description

Our client needs an organized and reliable Administrative Assistant to support the business owner and Operations Manager. You will help with daily tasks, human resources documents, employee contracts, and internal communication.

You must be comfortable working independently, managing multiple tasks, and solving problems without constant supervision.

Responsibilities Of The Role

• Assist with preparing, organizing, and maintaining employee contracts and human resources documents.
• Provide direct administrative support to the business owner and Operations Manager.
• Coordinate daily administrative tasks and help maintain efficient internal workflows.
• Maintain accurate records, documentation, and organized digital files.
• Manage follow-ups, track pending tasks, and ensure deadlines are met.
• Monitor Slack and Asana to stay updated on assignments and internal communications.
• Respond promptly to requests and adjust priorities based on urgency.
• Proactively identify administrative needs and suggest improvements to existing processes.
• Ensure assigned tasks are completed accurately and within the expected timeframe.
• Support general administrative and operational activities as needed.

Required Experience And Qualifications

• 3 to 5 years of experience as an Administrative Assistant or in a similar role.
• Previous experience working with United States-based companies.
• Experience providing direct support to business owners, entrepreneurs, or senior management.
• Excellent English communication skills, both written and verbal.
• Spanish proficiency.
• Experience handling administrative documentation and coordinating internal tasks.
• Strong organizational and time-management skills.
• Exceptional attention to detail and follow-through.Ability to work independently, manage priorities, and meet deadlines without constant supervision.

Preferred Skills

• Experience preparing employee contracts and handling human resources documentation.
• Previous experience supporting an Operations Manager.
• Familiarity with Slack and Asana.
• Experience working in a fast-paced, entrepreneurial environment.
• Ability to identify problems, research solutions, and improve administrative workflows.

Personality

• Extremely detail-oriented and organized.
• Proactive, reliable, and highly responsive.
• A strong self-starter who takes initiative and ownership.
• Resourceful and capable of finding solutions independently.
• Trustworthy and consistent.
• Comfortable working directly with business owners and adapting to changing priorities.
• Strong work ethic and accountability.
• Able to work with urgency while maintaining professionalism.
• Excellent communication skills and a strong sense of follow-through.

Software & Tools

• Slack
• Asana

Schedule

Part-time: Between 15 and 20 hours per week.

Preferred schedule: 8 AM to 12 PM EST.

Some flexibility for the right candidate.

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.