Personal Executive Assistant (BBS931)

Overseas (United States); São Paulo; Remoto; BRL 329.000 - 602.000; Tempo pieno

Vantaggi offerti da questo lavoro

Remote work

Full-time position

Paid time off

Descrizione del lavoro

Overseas is seeking a Personal Executive Assistant to support a busy founder with personal administration, scheduling, household coordination, and family logistics. The role is fully remote and open to candidates in Latin America.

You will use documented preferences and AI tools to execute tasks, coordinate calendars, and plan events. The ideal candidate is proactive, highly organized, and able to own tasks end-to-end, communicating clearly and building trust across time zones while leveraging

Competenze

• Proven experience as a personal assistant, household manager, or family EA working with a high-trust principal.
• Proactive, ownership mindset, able to manage tasks end-to-end without detailed directions.
• Excellent organizational skills and attention to detail; strong communication.

Mansioni

• Make outbound calls during business hours to schedule appointments and manage calendars.
• Set up medical, personal, and professional appointments for the founder and family.
• Coordinate calendars across founder, partner, and childcare; resolve conflicts proactively.
• Coordinate with the nanny on scheduling and logistics.
• Leverage documented preferences and systems; minimize clarifying questions.
• Incorporate Claude Cowork and AI tools into planning and execution of tasks.
• Plan and coordinate hosted dinners and community events.
• Manage takeout orders from documented preferences via platforms like DoorDash.
• Assist with family logistics using established systems.

Conoscenze

Personal assistant experience

Proactive

Highly organized

Clear communication

AI tools usage

Strumenti

Claude Cowork

Descrizione del lavoro

Personal Executive Assistant
Open to Latin America: This role is open to candidates based in Latin America.
Remote

About Our Client

Our client is a busy founder who needs dependable support across personal administration, scheduling, household coordination, and family logistics. They've documented their systems for recurring tasks, including travel preferences, ordering habits, and decision-making processes, so the right hire can execute with confidence from day one.

About the Role

We're looking for a Personal Executive Assistant to support a founder and their family across personal administration, scheduling, household coordination, family logistics, and social events. The role is primarily personal: the starting point is appointment making, and everything else builds from there as trust is established.

You’ll access a shared brain of documented preferences and systems daily and execute from it. This is not a role for someone who waits to be told what to do. The ideal hire is proactive, confident stating their own needs and preferences, takes full ownership of tasks end to end, and uses AI tools, including Claude Cowork, as a real part of how they work.

Responsibilities

• Make outbound calls during business hours to schedule and coordinate appointments, the starting point and core of the role
• Set up medical, personal, and professional appointments for the founder and their family
• Sync across multiple calendars, including the founder, partner, and childcare, and manage conflicts proactively
• Coordinate with the nanny on scheduling and logistics
• Use the shared brain daily to execute tasks from documented preferences and systems rather than asking repeated clarifying questions, and help keep it current
• Use Claude Cowork and other AI tools as a core part of planning and executing tasks, and help refine how AI is used across personal and household operations
• Support planning and logistics for hosted dinners and community events
• Manage takeout ordering from documented preferred restaurants and order history, placing orders directly via DoorDash or similar platforms
• Assist with family logistics, including baby-related tasks and family administrative tasks, using established systems

What We're Looking For

• Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal
• Genuinely proactive, taking ownership of tasks end to end without waiting for detailed direction
• Comfortable stating your own preferences and needs as part of a healthy working relationship
• Confident making outbound calls during US business hours to coordinate appointments and logistics on behalf of others
• Familiarity with Claude Cowork, or strong willingness and aptitude to learn it quickly, as AI fluency is expected
• Discreet, reliable, and highly organized with strong attention to detail
• Comfortable working within documented systems and preferences rather than building from scratch

Nice to Have

• Experience with Claude Cowork or similar AI workflow tools
• Background coordinating household staff, childcare logistics, or family scheduling
• Experience supporting social event planning or community hosting
• Familiarity with managing shared documentation systems or knowledge bases

Work Schedule

• 100% remote setup so you can work wherever you're most productive
• This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work
• Availability during US Pacific Time business hours

Compensation & Time Off

• Compensation paid in USD
• Paid bi-monthly on the 15th and 30th
• Paid Time Off according to company policy
• Holidays observed according to company guidelines