Administrative Assistant-Brazil

Gogo; São Paulo; On-site; BRL 42,000 - 64,000; Full time

Benefits offered by this job

Competitive benefits

Bonus Plan at 5%

Eligible for Incentive Stock Program

Job summary

A leading telecommunications company in São Paulo is seeking an Administrative Assistant to provide multifaceted support across the organization. Candidates should be proactive, organized, and have over a year of experience in administrative roles. This position is ideal for someone currently pursuing or holding a Business Administration degree and offers competitive benefits tailored to employee needs.

Qualifications

• Currently in the final year of a Business Administration degree or already graduated in the field.
• 1+ year of experience in administrative roles.
• Must already be eligible to legally work in Brazil.
• Must already be eligible to legally work in Brazil.

Responsibilities

• Answer phone calls and direct them as needed.
• Greet clients and visitors in a professional manner.
• Update client records and company documents.
• Prepare and update commercial proposals.
• Support the sales team and log opportunities.
• Assist in organizing and updating price guides, presentations, and reports.
• Support billing and expense routines.
• Request quotes from various suppliers, such as printing companies, and cleaning and office supply vendors.
• Manage inventory of materials and equipment.
• Separate items for events, POCs, or projects and ensure system updates.
• Support the Marketing team (e.g., booth quotes, packing and sending materials).
• Request carrier quotes and track shipments.
• Replenish supplies in common areas (bathrooms, kitchen, meeting rooms).
• Perform daily rounds in the office to keep everything organized.
• Run small external errands: post office, print shops, or stores.
• Assemble boxes, count inventory items, and take measurements when needed.

Skills

Initiative

Organization

Customer service

Reliability

Cooperation

Discretion

Accuracy

Enthusiasm

Customer service

Multi-tasking

MS Office

Education

Business Administration degree

Tools

Microsoft Office (Excel, Word, Outlook, PowerPoint)

Job description

Overview

Satcom Direct Brazil is looking for an Administrative Assistant with a proactive, organized profile and a willingness to learn, to take on a multifunctional role within the company. This position requires someone who can easily navigate between administrative, operational, and logistical support tasks, contributing directly to all areas of the company. Are you someone who likes to balance administrative and operational duties? Then come onboard the Satcom Direct Brazil team!

Responsibilities

• Answer phone calls and direct them as needed
• Greet clients and visitors in a professional manner
• Update client records and company documents
• Prepare and update commercial proposals and contracts
• Provide support to the sales team and log opportunities via email
• Assist in organizing and updating price guides, presentations, and reports
• Support billing and expense routines
• Request quotes from various suppliers, such as printing companies, and cleaning and office supply vendors
• Manage inventory of materials and equipment
• Separate items for events, POCs, or projects and ensure system updates
• Support the Marketing team (e.g., booth quotes, packing and sending materials)
• Request carrier quotes and track shipments
• Replenish supplies in common areas (bathrooms, kitchen, meeting rooms)
• Perform daily rounds in the office to keep everything organized
• Run small external errands: post office, print shops, or stores
• Assemble boxes, count inventory items, and take measurements when needed

Qualifications

• Currently in the final year of a Business Administration degree or already graduated in the field
• 1+ year of experience in administrative roles
• Must be located in or near São Paulo, Brazil
• Must already be eligible to legally work in Brazil

Required Skills, Talents & Experience

• The candidate must demonstrate key competencies such as initiative, organization, professionalism, reliability, cooperation, discretion, accuracy, and enthusiasm
• Creativity to suggest improvements and implement solutions
• Must have excellent customer service skills, along with a strong sense of integrity and high commitment to customer satisfaction
• Ability to handle multiple tasks simultaneously
• Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint), with the ability to adapt to a variety of other software tools

Preferred Skills, Talents & Experience

• Basic English will be considered a plus.

Additional Information

• Base Pay: Based On Experience And Responsibilities.
• Target Annual Short-Term Incentive: Bonus Plan at 5% (% of Annualized Base Pay)
• Eligible for Incentive Stock Program: Yes
• Benefits: Gogo offers competitive benefits that can fit each employee’s needs. Visit the Careers page on our website for more information at www.gogoair.com/careers.

--- --- ---

Gogo is committed to equal opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition, or disability.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Telecommunications