Administrative Assistant

Jobtailor; São Paulo; Presencial; BRL 670 000 - 1 004 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo is seeking a detail-oriented Contract Administrator to issue and manage commercial contracts for domestic and export markets. You will collaborate with the commercial team to ensure accurate terms, documentation, and timely sign-offs.

Responsibilities include updating the ITAS system, coordinating with Operations, Controllership and Legal, and maintaining file integrity while tracking signatures and changes.

Qualificações

• Bachelor’s degree completed or in progress in Business Administration, Foreign Trade, Agribusiness or related fields
• Previous experience issuing and managing commercial contracts
• Experience with administrative routines and document control
• Intermediate Excel
• Knowledge of foreign trade processes and export documentation is desirable
• Intermediate to advanced English is a plus

Responsabilidades

• Issue cotton purchase contracts for the domestic market and sales contracts for export, according to terms negotiated by the commercial team
• Verify contractual information, including volume, price, counterparty, payment terms, Incoterms and shipping deadlines
• Enter and keep contracts up to date in the ITAS system
• Send contracts for signature and monitor the process until formalization
• Organize, control and file contractual documents, including contracts, amendments and attachments
• Monitor the status of open contracts, following up on pending signatures, approvals and contractual changes
• Support the control and updating of information related to commercial operations
• Interact with internal areas such as Operations, Controllership and Legal to align and resolve pending issues
• Contact clients and suppliers to follow up on contract-related requests

Conhecimentos

Contract Issuance

Contract Verification

Volume and Price Negotiation

Payment Terms Management

Incoterms Knowledge

English Proficiency

Formação académica

Bachelor’s degree in Business Administration, Foreign Trade, Agribusiness or related fields

Ferramentas

ITAS System

Excel

Descrição da oferta de emprego

• Issue cotton purchase contracts for the domestic market and sales contracts for export, according to terms negotiated by the commercial team
• Verify contractual information, including volume, price, counterparty, payment terms, Incoterms and shipping deadlines
• Enter and keep contracts up to date in the ITAS system
• Send contracts for signature and monitor the process until formalization
• Organize, control and file contractual documents, including contracts, amendments and attachments
• Monitor the status of open contracts, following up on pending signatures, approvals and contractual changes
• Support the control and updating of information related to commercial operations
• Interact with internal areas such as Operations, Controllership and Legal to align and resolve pending issues
• Contact clients and suppliers to follow up on contract-related requests

Requirements

• Bachelor’s degree completed or in progress in Business Administration, Foreign Trade, Agribusiness or related fields
• Previous experience issuing and managing commercial contracts
• Experience with administrative routines and document control
• Intermediate Excel
• Knowledge of foreign trade processes and export documentation is desirable
• Intermediate to advanced English is a plus

Core Competencies

Demonstrates expertise in managing and issuing commercial contracts, with a strong focus on compliance and documentation control. Proficient in coordinating with internal teams and external stakeholders to ensure smooth contract execution and adherence to foreign trade processes.

Highest-signal resume keywords

• Contract Management
• Document Control
• Foreign Trade Processes
• Intermediate Excel
• English Proficiency

ATS Optimization Keywords

Hard Skills

• Contract Issuance
• Contract Verification
• Volume and Price Negotiation
• Payment Terms Management
• Incoterms Knowledge

Soft Skills

• Organizational Skills
• Communication Skills
• Interpersonal Skills

Industry Keywords

• Commercial Contracts
• Export Documentation
• Agribusiness
• Business Administration
• Foreign Trade

Tools & Technologies

• ITAS System