Admin Assistant

Third Space; Maceió; On-site; BRL 202,000 - 247,000; Full time

Benefits offered by this job

Complimentary Third Space membership

Free lunch

Cinema ticket discounts

Sports massage

Dental treatments

Career development opportunities

Job summary

Third Space is seeking an organised Admin Assistant to support operational and people processes. You will handle administrative tasks, reporting and cost management across kitchen and site operations. The role sits within a dynamic team focused on delivering exceptional experiences for members.

You will contribute to ongoing improvements, maintain accurate records and support recruitment and onboarding as part of a fast-paced health and fitness brand.

Qualifications

• Excellent organisational skills with attention to detail.
• Ability to manage multiple tasks and deadlines independently.
• Strong Excel proficiency and administrative software experience.
• Clear communication and problem-solving abilities.
• Proactive attitude with a willingness to improve processes.
• Thrives in a fast-paced, operational environment.
• Team player with a positive attitude.
• Previous administrative experience in a fast-paced setting.

Responsibilities

• Maintain wastage sheets for menu changes and costing, removing unused items.
• Complete daily kitchen wastage updates and weekly site wastage reports.
• Update costing sheets for additional orders and distribute revisions.
• Manage cross-charging sheets for orders and maintain allergen docs.
• Prepare weekly co-pilot sheets, staff performance trackers and monthly totals.
• Monitor weekly protein usage and compile monthly cost summaries.
• Support people processes including recruitment admin, onboarding and training records.
• Assist with document creation, Team Member of the Month admin and general office duties.
• Identify opportunities for new procedures and process improvements.

Skills

Organisational skills

Attention to detail

Multitasking

Microsoft Excel

Communication

Problem-solving

Teamwork

Administrative experience

Tools

Microsoft Excel

Office Suite

Job description

At Natural Fitness Food, we're passionate about helping people perform at their best through exceptional nutrition, innovation and operational excellence. As part of the Third Space family, we're committed to delivering outstanding products and experiences that support our members' health and fitness goals.

We're looking for a highly organised, detail-oriented and proactive Admin Assistant to join our dynamic team. This is a varied role that sits at the heart of the business, supporting operational processes, people administration and data management to ensure everything runs smoothly behind the scenes.

Working closely with multiple departments, you'll play a key role in maintaining accurate records, supporting kitchen operations and contributing to continuous improvements across the business. This is a fantastic opportunity for someone who enjoys variety, takes pride in their work and thrives in a fast-paced environment.

Why Third Space & Natural Fitness Food?

At Third Space and Natural Fitness Food, we believe great people deserve great opportunities.

We're committed to creating an environment where talented individuals can do their best work, continually develop their expertise and build rewarding careers alongside exceptional colleagues.

You'll work with ambitious people who are passionate about their craft, supported by industry-leading learning and development opportunities designed to help you reach your potential.

As we continue to grow, you'll have the opportunity to shape your career, contribute to a high-performing culture and play a meaningful role within one of London's most respected health and fitness brands.

What you'll do

As an Admin Assistant, you'll support the smooth running of the business through excellent administration, accurate reporting and effective coordination across operational and people-focused processes.

• Maintain and update wastage sheets for menu changes and CPU costing, ensuring accuracy and removing unused items.
• Complete daily kitchen wastage updates and produce weekly site wastage reports.
• Update costing sheets for additional orders and distribute revised versions to relevant stakeholders.
• Manage cross-charging sheets for additional orders and maintain allergen documentation.
• Prepare and maintain weekly co-pilot sheets, staff performance trackers and monthly reporting totals.
• Monitor weekly protein usage and compile monthly cost summaries.
• Support people processes including recruitment administration, onboarding and training records.
• Assist with document creation, Team Member of the Month administration and general office duties.
• Identify opportunities for new procedures and continuous process improvements.

What we're looking for

We're looking for a proactive individual with outstanding organisational skills and the ability to manage multiple priorities with accuracy and attention to detail.

• Strong organisational skills and exceptional attention to detail.
• Ability to work independently while managing multiple tasks and deadlines.
• Strong proficiency in Microsoft Excel and other administrative systems.
• Excellent communication and problem-solving skills.
• A proactive approach with a willingness to learn and challenge existing processes.
• The ability to work effectively in a fast-paced, operational environment.
• A positive attitude and team-focused approach.
• Previous administrative experience within a fast-paced business environment.
• Strong working knowledge of Microsoft Office, particularly Excel.

What you'll get in return

• Salary of £30,784 per annum.
• Complimentary Third Space membership for you and a friend, worth over £5,000 per year.
• Free lunch provided every working day.
• Access to a wide range of employee benefits, including discounted cinema tickets, sports massage and dental treatments.
• Opportunities to develop your skills and progress your career within a growing business.

If you're highly organised, enjoy working behind the scenes to support operational success and want to be part of a business that's passionate about health, innovation and exceptional experiences, we'd love to hear from you.