Showroom Coordinator

Adamas Motors; Manama; On-site; BHD 6,000 - 8,000; Full time

Job summary

Adamas Motors is seeking a Showroom Coordinator in Bahrain. You will greet visitors, manage front desk tasks, handle calls, and support the sales team with CRM data entry and paperwork.

The role requires strong organization, attention to detail, and proficient use of Microsoft Office. The successful candidate will work closely with the Sales department to ensure a smooth showroom experience and accurate processing of invoices, reports, and stock updates.

Qualifications

• Minimum 1 year of experience in showroom/administrative roles.
• Strong communication and interpersonal skills.
• Highly organized with attention to detail.
• Proficient in Microsoft Office and basic CRM systems.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Greet visitors at the showroom and direct them to the appropriate person.
• Maintain front desk activities, including calls and correspondence.
• Update calendars and schedule meetings.
• Log inbound calls and walk-ins in the CRM system.
• Prepare reports and assist with sales administration.

Skills

Communication skills

Organizational skills

Multitasking

Tools

Microsoft Office

CRM systems

Job description

JOB TITLE: SHOWROOM COORDINATOR
LOCATION: MODA MALL – BAHRAIN
REPORTS TO: GENERAL SALES MANAGER
DEPARTMENT: SALES

ABOUT US:

Adamas Motors is a prestige-performance motor group based in Dubai, UAE and focusing on providing an unparalleled offering of automotive-lifestyle products across their key markets of Bahrain, UAE, and Hong Kong.

The progressive automotive group represents some of the world’s most iconic automotive franchises including Automobilili Pininfarina, Aston Martin, EXEED, McLaren Automotive, Morgan Motor Company, and ROX Motors and has a vision to be a global leader in the premium automotive industry.

ABOUT THE ROLE:

We are currently looking to recruit a Showroom Coordinator to join our team in Bahrain. As a Showroom Coordinator, you will be responsible for providing support to all sales-related tasks. Your main duties include offering administrative support across the organization that ensures a smooth sales process. You will also cover daily meet-and-greet tasks and front-desk activities, including distributing correspondence and redirecting phone calls. Ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards. Your job will also include utilizing the CRM and invoicing systems to best support day-to-day operations.

KEY RESPONSIBILITIES:

• Greet and welcome guests as soon as they arrive at the Showroom
• Direct visitors to the appropriate person and office
• Capture walk-in and incoming calls data and contact details (name, mobile No, email, etc)
• Answer, screen, and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges if applicable.)
• Raise an order request for front office supplies to maintain inventory of stock.
• Update calendars and schedule meetings
• Offer hot and cold beverages to customers
• Produce daily, weekly, and monthly reports for the showroom.
• Ensure showroom standards and tidiness regularly.
• Support in all Sales administrative work i.e test drive forms, sale letters preparations, etc.
• Arranging merchandise display as per showroom standards, invoicing merchandise sales, reporting and requesting merchandise stock through GSM.
• Assist with other administrative tasks, such as filing and data entry, as needed.
• Assist in prospecting via calls and emails. Manage RSVP for all showroom events.
• Make an efficient use of all CRM systems by logging inbound calls and walk-ins. Constantly support the sales department by making sure the system is always updated.
• Making sure that vehicle and merchandise stock are updated accurately with latest pricing and count.
• Issuing payment receipts for vehicle and merchandise transactions.
• Audit vehicle and merchandise stock on weekly and monthly basis and report any discrepancies accordingly.
• Report any facilities’ maintenance issues on regular basis.

CANDIDATE REQUIREMENTS:

• Minimum 1 year of experience, preferably in the automotive industry.
• Strong communication and interpersonal skills
• Highly organised with excellent attention to detail Proficient in Microsoft Office (Excel, Word) and basic CRM systems
• Ability to multitask and work in a fast-paced environment
• Professional appearance and customer-first attitude

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