Executive Secretary & Document Control Specialist

Charterhouse Partnership Careers; Bahrain; On-site; BHD 6,700 - 13,000; Full time

Benefits offered by this job

Health insurance

Job summary

Charterhouse Partnership Careers in Bahrain seeks an experienced secretary and document controller to support the department head, manage archives, prepare correspondence, and coordinate meetings.

You will ensure document control, maintain filing systems, assist in travel arrangements, minutes, and reporting, while upholding high standards of confidentiality.

Strong English communication, 4–8 years in document control, and proficiency with Word, Excel and PowerPoint are preferred.

Qualifications

• Bachelor degree in office management/ secretarial skills.
• Excellent English communication skills: writing & speaking.
• About 4-8 years in document controlling of real estate documents with high standards of organizational skills.
• Computer skills , words, excel, PowerPoint is a good to have.

Responsibilities

• Ensuring quick delivery of outgoing mail.
• Maintain daily register for incoming and outgoing mails.
• Filing daily correspondence based on company's filing system.
• Facilitate flow of documents and up keeping of important information.
• Uploading / downloading, copying and printing of incoming and outgoing project documents and drawings.
• Archiving and filing project Documents according to company standards
• Ensuring the latest revision and approval status of drawings is kept updated continuously.
• Maintaining safe storage and file backup routines for disaster readiness and recovery.
• Compose and type correspondence letters for senders and receivers of project documents
• Helping the development department with daily tasks and routines.

Skills

English communication

Organizational skills

Communication skills

Education

Bachelor degree in office management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Charterhouse Partnership Careers in Bahrain seeks an experienced secretary and document controller to support the department head, manage archives, prepare correspondence, and coordinate meetings.

You will ensure document control, maintain filing systems, assist in travel arrangements, minutes, and reporting, while upholding high standards of confidentiality.

Strong English communication, 4–8 years in document control, and proficiency with Word, Excel and PowerPoint are preferred.