CSS Communications Coordinator

RCSI Medical University of Bahrain; Busaiteen; On-site; BHD 600 - 1,000; Full time

Job summary

RCSI Medical University of Bahrain in Bahrain seeks a Communications Coordinator to support the Student Development and Wellbeing Department. You will ensure students and staff are informed, engaged and supported through programme activities and services.

You will manage calendars, digital channels, and departmental webpages, preparing communications and promotional materials. You may be required to work occasional out-of-hours for events.

Qualifications

• Degree in marketing/communications/media or similar subject.
• Strong English written and verbal communication skills.
• Proficient digital and IT skills, including Office and content creation tools.
• Experience with graphic design and digital content creation.
• Familiarity with VLE, CRM or database systems.

Responsibilities

• Coordinate and implement timely communications and promotional activities for the Department's programmes and events.
• Develop and maintain an annual departmental communications calendar with deadlines.
• Liaise with university departments to obtain approvals and support for communications and events.
• Manage the Department's presence across VLE, website, media boards and digital channels.
• Regularly update webpages, VLE content, announcements and resources.
• Prepare, write and distribute communications, press releases and promotional materials.
• Maintain communications resources and promotional materials with suppliers as needed.
• Support development of departmental publications and print/digital resources.
• Ensure communications reflect professional standards and brand guidelines.
• Assist with event planning, room bookings and media coverage.
• Represent the department as a welcoming first point of contact for students and staff.

Skills

English proficiency

Digital literacy

Graphic design basics

Social media

Content creation

Organization

Teamwork

Flexibility

Education

Bachelor's degree or equivalent

Tools

MS Word

MS Excel

PowerPoint

VLE platforms

CRM/database systems

Design software

Job description

Role Objective: To provide coordinated communications and operational support to the Student Development and Wellbeing Department team, ensuring that students and staff are effectively informed about, engaged with and supported through the Department's programmes, services and activities. The Communications Coordinator is a central point of contact for departmental communications and promotion of Department events.

Key Responsibilities

• Coordinate and implement timely communications and promotional activities for the Department's programmes, services, resources, events and initiatives, aligned with the University’s academic calendar and departmental schedules.
• Develop and maintain an annual departmental communications and events calendar, ensuring that key activities, campaigns, deadlines and promotional requirements are planned and communicated in a timely manner.
• Liaise with relevant University departments and stakeholders to obtain required approvals, resources and support for departmental communications, events and promotional activities.
• Manage and maintain the Department's presence and information across the University's Virtual Learning Environment (VLE), website, media boards, ConnectEd and other approved communication channels including digital channels and social media.
• Regularly review and update departmental webpages, VLE content, student guidance, announcements and other digital resources to ensure information is accurate, current, accessible and engaging.
• Prepare, write and distribute communications, press releases, announcements, promotional materials and digital content for students, faculty and relevant stakeholders.
• Maintain departmental communications resources, including press releases, departmental information, publications, photographic database images, and promotional materials.
• Support the development and production of departmental publications, including brochures, student
• Information booklets and other printed and digital resources, working with suppliers and the University's Marketing and Communications (MarComs) team as appropriate.
• Ensure that communications are appropriate to the intended audience and reflect the University's professional standards and brand guidelines.
• Assist other department coordinators with the planning, scheduling and coordination of practical arrangements for events, including room bookings, facilities, equipment, materials, media and photographic coverage etc. where required. Organise media plans for post-event promotion and dissemination of information.
• Represent the department as a welcoming and professional first point of contact for students, staff, visitors and external stakeholders engaging with the Department.
• Welcome visitors and provide accurate information about departmental services, programmes and activities.

Key Requirements/Competencies

• Degree in marketing/communications/media or similar subject
• Excellent English written and verbal communication skills, with the ability to adapt communication style and content to different audiences.
• Strong digital and IT skills, including proficiency in Microsoft Office applications such as Word, Excel, PowerPoint etc as well as other software applications for design and content creation; experience using Virtual Learning Environments, CRM/database systems and digital communication platforms.
• Prior experience with graphic design, poster production / digital content creation
• Understanding of social media platforms and their appropriate use for promoting programmes, services, events and organisational achievements.
• Strong visual communication and creative skills, with an ability to produce engaging and professional promotional materials.
• Excellent organisational and time-management skills, with the ability to coordinate multiple activities, priorities and deadlines simultaneously.
• Strong attention to detail and commitment to maintaining high standards of accuracy and presentation.
• Friendly and welcoming personality
• Effective contributor as a team member; ability to work under pressure and multi-task in a busy student-centred environment.
• A flexible working approach; some out of hours attendance may be required to cover student events organized by the Department.