Associate Manager PMO

Invenio; Manama; On-site; BHD 12,000 - 24,000; Full time

Job summary

Invenio is seeking a capable project coordinator to support program management activities in our Bahrain office. You will coordinate resources, organize project meetings, and maintain artefact repositories with access control.

You will also prepare regular project status reports by coordinating with workstream leads and managers. The role requires strong communication, organizational, and collaboration skills to keep multiple initiatives aligned and on track.

Qualifications

• Excellent oral and written communication skills.
• Aptitude for working in a team environment and problem solving.

Responsibilities

• Collaborate with resourcing teams to coordinate, manage, and track resource allocations in the program.
• Organize and Led meetings to foster shared project approach and track project progress.
• Manage the configuration management database for projects.
• Prepare project status meeting reports by coordinating with workstream leads and managers.
• Regularly prepares status reports and ensures timely completion of timesheets.

Skills

Communication skills

Team collaboration

Time management

Tools

Microsoft Office Suite

Visio

PowerPoint

Excel

Job description

• Collaborate with resourcing teams to coordinate, manage, and track resource allocations in the program.
• Organize and Led meetings to foster shared project approach and track project progress.
• Manage the configuration management database for projects.
• Maintain a shared repository for project artefacts and ensured access control is in place.
• Prepare project status meeting reports by coordinating with workstream leads and managers.
• Prepare timesheet report for various programs and ensured timely completion of timesheets by regular follow-ups.
• Resource Planning, Onboarding & Off boarding Process. Act as a point of contact and communicate project status to all Team members.
• Oversee project progress and handle any issues that arise and work with project manager and team members by scheduling calls to eliminate blockers.
• Ensure all project related risks, and delays are documented.
• Support conduct of quarterly assurance functions and other quality assurance and control methods.

Business Skills

• Excellent oral and written communication skills, the ability to clearly and concisely communicate with others.
• Experience with Microsoft Office suite including Word, Excel, PowerPoint, and Visio.
• Understands of business processes for focus areas or multiple modules.
• Ability to do research and perform detailed tasks.
• Has knowledge and experience in the client’s industry.

Consulting Skills

• Aptitude for working in a team environment; problem-solving skills, creative thinking, communicating clearly and empathetically, strong time management, and ability to collaborate with all levels of staff.
• Ability to explain ideas and concepts to other project team members and to client personnel.
• Has a solid foundation for consulting “soft” skills necessary for client engagements and may act as a coach for others related to these soft skills.
• Ability to identify upsell opportunities and assist in the management of scope.
• Creates professional relationships with client.

General Skills/Tasks

• Completes assignments within budget, meets project deadlines, makes and keeps sensible commitments to client and team.
• Regularly prepares status reports.
• Effectively manage a single engagement on a detailed level.
• Define project scope.
• Direct team efforts in developing solutions for mission-critical client needs.
• Manage the team responsible for the daily activities of assigned projects.
• Provide personnel performance, development, and education plans.
• Refer to the Performance Plan and Job Description documents for additional responsibilities of this position.