Temporary Executive Assistant (80%)

Jobat; Beveren, Kruibeke, Zwijndrecht; Sur place; EUR 20 000 - 29 000; Temps partiel

Résumé du poste

Our client in the maritime industry, located in Zwijndrecht, seeks a Temporary Executive Assistant (80%). You will be the right hand to the head of department, coordinating schedules and travel.

Responsibilities include complex diary and travel management, meeting preparation with PowerPoint, minutes and reports, stakeholder liaison, event organization, mailbox management, and onboarding new colleagues. The role is on-site and office-based in Belgium.

Qualifications

• Experience in diary and travel management.
• Ability to prepare meetings and PowerPoint presentations, take minutes, and draft reports.
• Strong liaison with internal and external stakeholders.
• Event planning and meeting coordination experience.
• Manage mailbox and act as first point of contact by phone.
• Maintain and update databases; assist onboarding of new colleagues.

Responsabilités

• Maintain complex diaries and travel plans for senior staff.
• Prepare meetings, create PowerPoint materials, take minutes, draft reports.
• Coordinate with internal and external stakeholders on logistics.
• Organise events and manage communications and travel arrangements.
• Handle mailbox, answer calls, and be the first contact point.
• Keep CRM/database up to date and support onboarding.

Connaissances

Diary management

Travel coordination

PowerPoint

Minutes taking

Stakeholder liaison

Event planning

Email management

Databases upkeep

Onboarding

Outils

PowerPoint

Description du poste

Our client is an important player in the maritime industry and are internationally active. They are located in Zwijndrecht.

Jobomschrijving

As a Temporary Executive Assistant (80%) you will be the righthand of the head of department.

• Complex diary and travel management
• Preparing for meetings (including PowerPoint presentations), taking minutes and drafting reports
• Working closely with internal and external stakeholders
• Organising events
• Managing the mailbox and acting as the first point of contact by telephone
• Keeping the database up to date
• Onboarding new colleagues