Strategic Projects & Office Coordination Specialist

North Atlantic Treaty Organization; Henegouwen; Sur place; EUR 75 000 - 105 000; Plein temps

Résumé du poste

NATO - North Atlantic Treaty Organisation in SHAPE (Mons, Belgium) is seeking a Staff Assistant (Project and Office Coordination) to support the MSS implementation and cross-cutting coordination across the NATO Enterprise. The role requires coordinating with diverse partners and managing complex scheduling across time zones.

The incumbent will facilitate stakeholder engagement, manage onboarding for MSS staff, and ensure smooth office operations while supporting travel, events, and related

Qualifications

• Proven experience in stakeholder coordination in complex environments.
• Administrative and office procedures knowledge (TT+, EDMS, NIP, SharePoint).
• Experience facilitating events attended by high-level officials in international/military settings.

Responsabilités

• Coordinate MSS stakeholders across SHAPE and NATO Enterprise.
• Onboard and orient MSS staff across time zones.
• Schedule meetings and travel for MSS personnel across partners.
• Maintain an organized office including supplies and equipment.
• Coordinate travel itineraries and paperwork with NATO Travel.
• Organise meetings, conferences and events and prepare materials.
• Support security and financial tasks as required.

Connaissances

Stakeholder coordination

Event facilitation

Administrative procedures

Project delivery in international env.

Formation

Secondary education + basic training

Outils

TT+

EDMS

NIP

SharePoint

Description du poste

NATO - North Atlantic Treaty Organisation in SHAPE (Mons, Belgium) is seeking a Staff Assistant (Project and Office Coordination) to support the MSS implementation and cross-cutting coordination across the NATO Enterprise. The role requires coordinating with diverse partners and managing complex scheduling across time zones.

The incumbent will facilitate stakeholder engagement, manage onboarding for MSS staff, and ensure smooth office operations while supporting travel, events, and related